The Undergraduate Senate shall serve the interests and advocate on behalf of the undergraduate population.

A. The US shall refer to the Undergraduate Senate
B. The undergraduate population shall be all members of the Association in undergraduate programs.

The US Policies shall contain the details of the organizational structure of the US. They shall contain information sufficiently important to require some form of US approval to change, but sufficiently malleable that the rigidity of the US By-Laws modification procedure would be inappropriate.

The US Policies shall govern in all cases where they are applicable, and in which they are not inconsistent with the Constitution, the Association By-Laws, these By-Laws, or the Association Policies.

The US Policies shall be included as an Appendix to these By-Laws.

The US Policies may be modified by a majority vote of the US.

The Chair (or her/his designee) shall be responsible for ensuring that the meetings are run in a fair and efficient manner. The members of the US may overrule any particular decision of the Chair (or her/his designee) in this regard by majority vote.

1. Unless otherwise specified in the Constitution, the Association By-Laws, or these By-Laws, each decision of the US shall be made by a majority vote of the members of the US.
2. At the discretion of the Chair, the vote need not be recorded. However, the decisions of the US must be set down in the minutes.
3. Any member of the US can request a recorded vote for any decision.
4. Quorum
   1. The presence of 1/2 of members of the US at a meeting shall constitute quorum to conduct business.
   2. 1/2 of all members (eight) voting shall constitute quorum for votes.
5. Procedures always requiring a recorded vote of a simple majority of the US shall include:
   1. Appropriations (Special and General Fee) Procedures.
   2. Modification of the Rules of Order.
   3. Election of Officers.
6. Procedures always requiring a recorded vote of 2/3 of the US shall include:
   1. Amending of By-Laws.
   2. Removal of Officers.
   3. Expulsion of members of the US.
   4. Enacting of Resolutions.
   5. Enacting Bills of Reassignment.
   6. Enacting Bills of Censure.
7. Procedures subject to the discretion of the Chair in terms of voting shall include:
   1. Ending discussion.
   2. Adjourning of General or Committee meetings of the US.
8. Procedures always requiring unanimous consent of the US shall include:
   1. Enacting of Congratulatory Resolutions.

1. Unless otherwise indicated, all votes by the US, or a standing committee thereof, shall be by a majority of those members present and voting.
2. Unless otherwise indicated, in those cases where a 2/3 vote is indicated for the US, or a standing committee thereof, this shall mean 2/3 of those members present and voting.

A bill in support or opposition of a position shall be a resolution. Its purpose is to voice the US’s support of a particular cause. This section of these By-Laws governs the consideration of these resolutions, which may or may not be controversial in nature.

All resolutions must include the following information in the resolution’s text about the subject of the endorsement:

1. Constitutionality: the resolution must explain how it complies with Article I, Section 5 of the Association Constitution. Specifically, it must show that the issue has a direct effect on at least one Stanford student who is affected by the matter in a substantially different manner than would be the case if he or she were not a university student, as defined in the Constitution. To meet this requirement, it will suffice to only direct the statement to other elements of the University.
2. Relevance: Resolutions should also demonstrate why the issue is being presented at the present time – whether it is part of a campaign by a student group, if the administration is close to making an important decision, if an event is requesting endorsement from the Association, etc.
3. Background: The resolution’s authors shall include background information about the issue at hand, such as how the issue has arisen, the history of the issue at Stanford (including actions of the administration, student groups, and the Association), and/or facts or statistics surrounding the issue. If background information is too long to be included within the resolution, it can be submitted as a separate document so long as it is present for voting and prior notification.
4. Argument: The resolution’s authors must argue on behalf of the resolution within the text by stating the advantages of the position under consideration and address potential criticisms of the resolution.
5. Authorization: The resolution must authorize action to make use of Association resources on behalf of the endorsed cause. The resolution must specifically explain who is authorized to act, how, and under what circumstances. If a resolution is intended to authorize an indefinite amount of activity in the future, the resolution must say so along with whatever limitations on the activity, the circumstances of its undertaking, or the identity of its undertakers.

1. The full text of resolutions must be presented to the US at least one week in advance of the vote on the bill. This includes the background material, as required by Article I, Section 5, Subsection B.1) if it is not explicitly included in the resolution.
2. Congratulatory Resolutions, defined as resolutions that honor the achievements of individuals or groups that the US believes has impacted or will impact the interests of the members of the Association, shall be exempted from the prior notification requirements. Congratulatory Resolutions must be uncontroversial in nature and pass by unanimous consent.