To be reviewed by the Appropriations Committee, funding and Special Fee requests shall contain the following information, in separate sections:
To assist organizations in the preparation of applications, the Appropriations Committee shall publish a guide describing the goals of the Programming and Community Service Fund, terms and conditions for use of funds, and all application procedures, and containing a sample application and funding agreement form.
The Committee shall only recommend an allocation of money from a General Fee to a Group if that group fits the statement of purpose for that fee.
Applications shall be kept on file and made available by the US Chair and US Deputy Chair.
The Committee shall prepare a brief recommendation to the US regarding each proposal. At the first US meeting after preparation of the recommendation, the Committee shall summarize the application and present its recommendation.
In evaluating special fee applications the Appropriations Committee should include in their considerations the following criteria before recommending placement on the ballot
The Funding Coordinator shall notify an organization when funds become available to it.
The US Chair may, at his/her discretion, grant extensions to the ending date of an allocation to ensure that all transactions are cleared. No extension may be granted beyond the end of the fiscal year to which the allocation applies.
Unless otherwise specified by the US, title to all tangible property purchased, in whole or in part, through the use of funds from the USGF, shall vest with the Association, and possession shall devolve upon the Association in the event of the dissolution of the VSO possessing the property.
A VSO shall be considered to be dissolved upon the receipt of a declaration of dissolution by its membership, failure to register with the Office of Student Activities for 15 months, or after a declaration of dissolution by the US following reasonable efforts to contact the last known officers of the VSO. All allocations to a VSO shall end upon dissolution of that VSO.
Advertisements for events funded by the USGF shall cite the US as a sponsor or cosponsor.
The maximum amount of funds from the USGF that may be allocated to an undergraduate student organization in a single fiscal year is $6,000. An additional $1,000 may be allocated for community service expenses, on top of the base maximum of $6,000.
The Appropriations Committee may seek independent reports on the success of an organization's activities from those who attended one or more of those activities. The Committee may arrange to send volunteers to gather information for such a report.
Equal fractions of all fees shall be collected in the Fall, Winter, and Spring Quarters. No fee shall be collected in the Summer Quarter.
There are two allowed expenditures out of the General Fee Reserve. Both require a 2/3 vote of all voting members of the US to pass.
The Financial Manager of the Association, in conjunction with the chair of the US Appropriations Committee Chair, shall agree upon a maximum amount that can be spent out of each General Fee Reserve Account on item (1) above for each fiscal year. This limit shall become effective upon its announcement at a regular meeting of the US. Should the Financial Manager and Appropriations Chair be unable to agree, the US shall set this amount by majority vote at a regular meeting. The US may not pass a bill that spends a given General Fee Reserve account beyond this specified level, unless the US passes, by a 2/3 vote of all voting members, one of the following two justifications for such an expenditure:
In addition, the US may, by a 2/3 vote of all voting members, change the upper spending limit arrived at by the Appropriations Chair and Financial Manager.
Note that item (2) above is not covered by this limitation, specifically because expenditures covered under this item may be much larger and require a great deal of deliberation by the US and input from the Financial Manager before passage. For
item (2) expenditures, the ultimate guardian against frivolous spending shall be the US itself.