ASSU Documentation

The order of business for each joint meeting of the Association legislative bodies, except when otherwise specified, shall be as follows:

1. Call to Order
2. Roll Call
3. Approval of the Minutes of the Previous Meeting
4. Acceptance of the Orders of the Day and Action Calendar
5. Open Forum
6. Reports of Association Committees and Departments
7. Report of the Executive Committee
8. Report of the Financial Manager
9. Action Items of Association Committees and Departments
10. Action Items of the Executive Committee
11. Action Items of the Financial Manager
12. Old Business
13. New Business
14. Final Comments
15. Adjournment

Reports should be made by the head of a Department or the chair of a Committee,or a member of the Department or Committee designated by her/him. Written reports shall be included in the agenda packets. Oral reports shall be confined to matters arising since the writing of the written report, changes in procedure or administration, and important issues currently under consideration. The Presiding Officer shall entertain questions from the members of the Association legislative bodies and direct them to the individual making the report after each written and/or oral report has been concluded. Any member of an Association legislative body may, at any time at least one minute after the beginning of an oral report, interrupt the speaker and call for an ending of the report by moving the previous question. If this motion passes, then the questioning period shall immediately commence. Any member of the Association legislative bodies may, at any time at least one minute after the beginning of the questioning period, interrupt the speaker and call for an ending of the questioning period by moving the previous question. If this motion passes, then the next item of business in the Orders of the Day shall be considered. no action items shall be considered at this time, unless otherwise specifically provided for in these Rules. All original main motions shall be considered action items. Action items shall be considered in the order presented in the Action Calendar.

1. Call to Order
At the time the meeting is scheduled to begin, the Presiding Officer, or in her/his absence any member of the Executive Committee, shall call the meeting to order.

2. Roll Call
At each meeting the Presiding Officer shall call the roll to determine which members of each Association legislative body are present and which absent. It is the duty of any member arriving after the roll call to inform the Presiding Officer of her/his presence.

3. Approval of the Minutes of the Previous Meeting
Any joint meeting minutes which were not approved at the separate meetings of the Association legislative bodies shall be presented for approval. Any corrections shall be incorporated into the minutes of the current meeting

4. Acceptance of the Orders of the Day and Action Calendar
Before each meeting the Presiding Officer shall prepare a tentative order of business, as well as a Calendar of Action items for which joint approval of the Association legislative bodies is sought. This Action Calendar shall enumerate the main motions that appear in appropriate written form in the agenda packet. The entries shall be arranged in the order that they will be considered during the meeting, and each entry shall specify its originator and the vote required for approval. These must be accepted as is, or as amended, by the Association legislative bodies before it can proceed with any other business except an adjournment due to lack of a quorum.

5. Open Forum
Any member of the Stanford Community may address the Association legislative bodies on a topic of her/his choice. Any written materials shall be distributed via the agenda packet. No speaker may address the Association legislative bodies for more than 3 minutes. After this address the Presiding Officer shall entertain questions from the Association legislative bodies and direct them to the speaker for a period not to exceed 3 minutes.
The Presiding Officer shall schedule all speakers, with absolute priority given to individuals who are not members of an Association legislative body as provided for in these Rules. No more than 5 speakers shall be scheduled for any given meeting without the consent of the Executive Committee.

6. Reports of the Association Committees and Departments
Each Department Head or Chair of an Association Committee may, at this time, report to the Association legislative bodies on any matter within the charge of that Department/Committee. The Department Head/Committee Chair reporting shall, during the time of her/his report, be granted the rightsand privileges of an ex-officio member of an Association legislative body.