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The ASSU has a commitment to improving the quality of student life by supporting both the academic and non-academic endeavors of its members. To better fulfill this commitment, the ASSU shall charter semi-autonomous organizations, hereafter referred to as Service Organizations.
A Service Organization must make its services available to all members of the population of the Association it serves, except as noted elsewhere.
A Service Organization may be funded by either General or Special Fees. Such Fees must be requested from the population of the Association that the Service Organization serves.
There shall be two types of Service Organization:
1. Service Projects, which are intended to be semi-autonomous student-run agencies, subject to the oversight of the President of the Association and the relevant Association legislative bodies. The primary function of each shall be to support the student organizations, activities, and/or services specified in its charge, in the manner outlined in these By-Laws, the US By-Laws, and the GSC By-Laws.
2. Service Partnerships, which are intended to be agencies jointly run by students and non-students, subject to the oversight of the President of the Association and the Association legislative bodies. The primary function of each shall be to provide the service listed in its charge, in the manner outlined in these By-Laws, the US By- Laws, and the GSC By-Laws.
1. Service Organizations shall be created by a 2/3 vote of the relevant Association legislative bodies to fulfill a specific charge, which shall be listed in the relevant By- Laws. Only Service Organizations so listed shall be considered to have the authority and responsibilities described in this section.
2. Service Organizations shall be overseen by the President of the Association, or her/his designee. The President and Vice-President shall be ex-officio members of all Service Organization governing bodies.
3. Each Service Organization’s dealings with the relevant Association legislative bodies shall be coordinated in a manner described in the relevant By-Laws.
4. Each Service Organization shall be vested with the specific authority of the relevant Association legislative bodies to conduct, on behalf of the Association, all business within that Service Organization’s proper charge, and only such business, subject to the oversight of the relevant Association legislative bodies.
5. The relevant Association legislative bodies shall resolve all conflicts of jurisdiction between Service Organizations.
1. Quorum for a Service Organization meeting shall consist of a majority of the voting membership. The voting membership of each Service Organization shall be specified in the relevant By-Laws.
2. Unless otherwise specified in the relevant By-Laws or the Service Organization’s Policies, all decisions of a Service Organization’s governing body shall be by a majority.
3. All members of the Association shall be allowed to attend any meeting of any Service Organization.
Each Association legislative body shall have the separate power to create Service Projects and Organizations to serve needs of either the graduate or the undergraduate population alone. The procedures for doing so shall be specified in the respective By-Laws of the Association legislative bodies.
Joint Service Projects shall be created jointly by the Association legislative bodies to serve some need to the Association population.
A Joint Service Project shall have the responsibility for providing the service described in its charge, which shall be listed in these By-Laws.
A Joint Service Project shall have primary budgetary authority for the execution of its charge, subject to the oversight of the Financial Manager and the President of the Association, and subject to constraints imposed by the Association legislative bodies.
In addition to the authority granted to a Service Project by virtue of section IX.1.E of these By-Laws, each Joint Service Project shall also be bound by the following provisions:
1. The Association legislative bodies may jointly revoke any action of a Service Project, subject to any legally binding contracts that the governing body of the Service Project may have entered into under the authority granted to it by the charge of that Service Project. The requirements for doing so shall be specified in the respective By-Laws of the Association legislative bodies.
2. The Association legislative bodies retain ultimate authority over, and responsibility for any action of, a Joint Service Project.
1. For the remainder of this Article, Joint Project Officer shall refer to either a Senior or Junior Officer of a Joint Service Project.
2. Unless otherwise specified, each Joint Project Officer shall have one vote in all decisions of the Joint Service Project to which s/he is appointed.
3. For the remainder of this Article, a Joint Project member shall be any individual who can vote on the governing body of that Project. Any such individuals who are not Joint Project Officers must be specified in the section of these By-Laws describing the Joint Service Project on whose governing body s/he would serve.
4. Restrictions on Joint Project Officers
a. Shall not, during her/his term of office, serve as an elected officer of the Association.
b. Shall not, at the time of her/his nomination and throughout her/his term of office, serve as an officer of an organization subject to the authority of that Joint Service Project.
5. Joint Service Project Officers’ Selection Committee a. Henceforth, a Joint Service Project Officers’ Selection Committee shall be referred to as a JSPOSC.
b. There shall be one JSPOSC for each Joint Service Project, responsible for nominating the Senior Officers of that Joint Service Project.
c. Each JSPOSC shall consist of the following 5 voting members:
i. The President or Vice-President of the Association, who shall Chair the SPOSC and be responsible for ensuring that all SPOSC deadlines are met.
ii. The US Liaison to the Project.
iii. A GSC designee.
iv. The Financial Manager, or her/his designee.
v. The current Director of the Project. If s/he is seeking reappointment, this position shall be filled by either the Vice-President (if the President is already serving on the JSPOSC) or the President (if the Vice-President is already serving on the JSPOSC).
d. A quorum for a JSPOSC meeting shall consist of 4 voting members.
e. Unless otherwise specified, all decisions of a JSPOSC shall be by consensus.
f. Each JSPOSC shall convene at least once before the end of Winter Quarter, or before the end of the quarter in which a vacancy on a Project occurs.
g. Each JSPOSC shall present its nomination(s) by the second regular meeting of each Association legislative body of Spring Quarter, or at any Association legislative body meeting within one month of when a vacancy on a Project occurs. At that time, the nomination(s) may be approved. The requirements for doing so shall be specified in the respective By-Laws of the Association legislative bodies.
h. For the purposes of the above JSPOSC deadlines, if a vacancy on a Project occurs at any point during the Summer Quarter, it shall be considered to have occurred at the start of the following Fall Quarter.
6. Senior Officers
a. Shall be nominated in Spring Quarter, or whenever there is a vacancy, by a JSPOSC and confirmed by the procedure specified in section IX.3.E.5 of these By-Laws.
b. Shall serve as an ex-officio Senior Officer during the quarter in which s/he is confirmed.
c. Shall have a term of office of one year, starting on the first day of the quarter following the quarter in which s/he is confirmed, or until a successor has been chosen.
d. May have her/his term of office extended or shortened by the Association legislative bodies. The requirements for doing so shall be specified in the respective By-Laws of the Association legislative bodies. The latter action shall be subject to the Usual Guidelines for the Untimely Removal of an Appointed Officer.
e. Under extraordinary circumstances, may be suspended by the President of the Association. This suspension shall last only until the first meeting of each Association legislative body at which the issue can be considered, at which time the each Association legislative body may act as it sees fit. If no action is taken, the Senior Officer shall be removed.
f. General Senior Officer Responsibilities
i. Shall submit a line-item budget to the Association legislative bodies by the deadline specified in these By-Laws. No funds may be expended or received by the Joint Service Project unless authorized in such a budget, unless otherwise specified in these By-Laws.
ii. Shall maintain financial records for the Joint Service Project available for public scrutiny, in accordance with the Freedom of Information policies of the Constitution and these By-Laws.
iii. Other duties shall be specified in the sections of these By-Laws listing the responsibilities specific to each type of Senior Officer, as well as the section of these By-Laws pertaining to each Joint Service Project.
g. Types of Senior Officers
i. Director
ii. Deputy Director
iii. Other Senior Officers: shall be listed in these By-Laws in the section describing the Project to which s/he is responsible, along with her/his duties.
7. Junior Officers
a. Unless otherwise specified, shall be nominated by the Joint Service Project Director and confirmed by the Association legislative bodies.
b. Shall be a provisional Junior Officer with all relevant powers subsequent to notification of the Association legislative bodies.
c. Shall serve until the end of the term of office of the Director who appointed her/him.
d. May be removed by the Director who appointed her/him, or by the Association legislative bodies, subject to the Usual Guidelines for the Untimely Removal of an Appointed Officer. The requirements for doing so shall be specified in the respective By-Laws of the Association legislative bodies.
e. Shall have those responsibilities listed in the section of these By-Laws discussing the Project to which s/he is appointed, as well as those listed in the Policies of her/his Project.
In addition to the authority granted to each Joint Service Partnership by virtue of section IX.1.E of these By-Laws, shall have whatever additional authority is specified in the section of these By-Laws discussing each Partnership.
Each Joint Service Partnership shall have the organizational structure assigned to it by the section of these By-Laws discussing that Partnership.
In the interests of avoiding a profusion of terminology, concepts and structures defined for Joint Service Projects in section IX.3 of these By-Laws may be borrowed when specifying the organizational structure of Joint Service Partnerships. In such cases, “Project” should be taken to be replaced by “Partnership” in the referenced concept or structure.
For the remainder of this Section, the Speakers Bureau shall be referred to as the Bureau.
In no case shall the Association legislative bodies interfere with the day-to-day operations of the Office, or violate any of the ethical guidelines for attorneys.
Legal counseling that takes place under the auspices of mechanisms established by the Policy Board must remain confidential between the client and attorney. All other records of the Office fall under the jurisdiction of the Freedom of Information policies of the Constitution and these By-Laws.
For the remainder of this Section, the ASSU Student Service Division shall be referred to as the Division.
The Director shall: