ASSU Documentation

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====== Article II: Legislative Branch  ======

===== Section 1. Joint Meetings of the Association Legislative Bodies =====

====  A. Calling Joint Meetings ====
  - The Executive Committee may call joint meetings of the Association legislative bodies by consensus. 
  - The Chairs of the Association legislative bodies may jointly call joint meetings. 
  - The Association legislative bodies may call joint meetings by a majority vote of each body. 
  - Adequate public notice must be given of each joint meeting. 

====  B. Quorum for Joint Meetings ====
Quorum for joint meetings of the Association legislative bodies shall consist of a 
majority of the non-vacant seats of each body. 

==== C. Presiding Officer ====
The Vice President of the Association shall be the Presiding Officer of all joint 
meetings of the Association legislative bodies. 

==== D. Rules of Order ====
The Rules of Order of the Association Legislative Bodies shall govern the proceedings 
of all joint meetings.

==== E. Voting ====
Unless otherwise stated in the Constitution or these By-Laws, all votes at joint meetings 
of the Association legislative bodies shall be taken by the Association legislative bodies 
as a whole.  However, upon the request of any member of either Association legislative 
body, an item of business must be approved by each Association legislative body voting 
separately in order to be approved. 


===== Section 2: Joint Legislative Committees  =====
  
  
The US and the GSC shall jointly have the power to create joint legislative committees for 
specific purposes, to vest in them all appropriate powers of the US and the GSC, to determine 
their composition, and to designate the chair of each. All substantive actions of a joint 
legislative committee shall take the form of recommendations to the US and the GSC, except 
as otherwise provided herein.

===== Section 3: Nominations Commission =====

==== A. Composition ====

  - Any interviews of applicants for positions on the Commission shall be held jointly by the US Committee on Committees, 1 or 2 GSC designee(s), and the President of the Association. 
  - The President of the Association, the US Committee Staff Assistants, and a GSC designee shall serve as ex-officio members of the Commission. 
  - No member of the Commission shall, during her/his term, hold an elected office of the Association. 
  - No member of the Commission shall, during her/his term, apply for a position for which the Commission is responsible for nominating someone. 
  - The US Committee on Committees and the President of the Association shall submit to the US their nominations of candidates to serve on the Commission no later than the end of Autumn Quarter. 
  - The GSC (or its designee(s)) and the President of the Association shall submit to the GSC their nominations of candidates to serve on the Commission no later than the end of Autumn Quarter. 
  - Following the approval of a Nominations Commission by both legislative bodies, the Executive Committee shall nominate one of the members to serve as Chair of the Commission. 
  - Provided that they have been jointly confirmed by the US and the GSC, the newly appointed members of the Commission shall be known as voting members and take office on the first day of Spring quarter, and shall serve a one-year term, ending on the last day of Winter Quarter. 

==== B. Officers ====
  - Chair 
    - Shall be the Chief Executive Officer of the Commission 
    - Shall preside at meetings of the Commission, and shall vote only in cases where it would be decisive. 
    - Shall meet at least once every month with the Executive Committee. 
  - Deputy Chair 
    - Shall serve for the term of the Commission, unless removed from office earlier. 
    - Shall be chosen by the Chair of the Commission, and may be removed by the Chair at any time. 
    - Shall perform any administrative tasks requested by the Chair. 
    - Shall preside at meetings of the Commission in the absence of the Chair, and at those times shall vote only in cases where it would be decisive. 
  - All officers of the Commission shall be paid a salary as specified in the Nominations Commission budget.
 

==== C. Meetings ====
  - Before the middle of Winter Quarter, the Chair of the Commission shall present to the Association legislative bodies for their approval schedules of the undergraduate, graduate, and joint appointment processes for the term of the Commission. These schedules shall specify: 
    - the dates on which committee positions shall be advertised 
    - the dates on which applications shall be due; 
    -  the dates by which the Commission shall hold interviews; 
    -  the dates by which the Commission’s report shall be available to the members of the Association legislative bodies. 
  - Each appointment process schedule need only be approved by the relevant Association legislative body.
  - Subsequent changes to either of these schedules shall be approved by the President before becoming effective.
  - Complete records of all actions taken by the Commission shall be filed with the Association Office in a timely manner and shall be available for public scrutiny in accordance with the ASSU Freedom of Information policy. 

==== D. Nominations ====
  - Any interviews of applicants for any position must be conducted by at least 3 members of the Commission of which at least 2 must be voting members. Members of the Commission shall be paid a wage if specified in the Annual Budget for the time spent in interviews. 
  - All nominations of individuals must be made during a meeting of the Commission at which a quorum of the Commission is present.  No nominations shall be made without the affirmative vote of 4 voting members of the Commission.
  - The Commission shall give priority to those individuals seeking nominations based upon the following criteria:
    - Individuals demonstrating a willingness and ability to communicate to the Association their actions in the position. 
    - Individuals demonstrating a willingness and ability to seek out from the Association information and opinion to guide them in the position. 
    - Individuals demonstrating a willingness and ability to strongly advocate the interests of the members of the Association.
    - Individuals presently serving in that position, provided that they have served only one year. 
  - The Commission shall make its nominations based upon additional requirements and criteria specified by the relevant Association legislative bodies when the body approves the schedule for the appointment processes of the Commission.
  - The Commission shall make its nominations based upon additional objective requirements and objective criteria formally specified by the authority appointing the committee. All new requirements and criteria for nominations must be noted in the Commission’s report to the Association legislative bodies before interviewing commences. 
  - The Commission’s nominations shall not be influenced by any informal suggestions or recommendations (especially from the target committee or members thereof), except those made by members of the Commission. 
  - No nomination shall be considered by an Association legislative body unless it was made available in writing to voting members of that body at least 48 hours before the commencement of the meeting at which it is to be considered.
  - A nomination of a member of the Association shall consist of her/his name, class, major (if an undergraduate) or department/school (if a graduate), student ID number, and additional information at the discretion of the Commission or at the request of the legislative bodies. All nominations that were made through the applicant pool for unadvertised positions, or through re-direction of an applicant to a committee other than the one to which s/he originally applied, shall be so indicated. 
  - The Nominations Commission shall make its nominations available to the public prior to submitting them to relevant legislative bodies, however they shall not be in any way deemed official prior to the confirmation of the nomination.
  - Should the Commission determine that there are not qualified applicants for one or more committee openings, or if one of more of the Commission’s nominees are rejected by either Association legislative body, the Commission may decide to readvertise the committee opening(s), or to solicit applications from specific individuals or groups.  

====E. Terms of the Representatives of the Association ====
   - The terms of all student representatives shall commence on September 1, except for those committees that the US Committee on Committees, or the GSC (or its designee(s)), determine require a different commencement date.
   - All terms of representatives shall be for one year.

==== F. Interim Nominations Commission ====
  - If the President of the Association determines that a member of the Commission not available to serve during a period of time during which the Commission may be required to conduct business then the Executive Committee may nominate an interim member to substitute for the full member.  If the Chair is also unavailable, the Executive Committee shall nominate one of the available members to serve as an interim Chair of the commission.
  - Interim members or Chairs of the Nominations Commission take office at a time specified by the Executive Committee and serve until a date specified by the Executive Committee or when the member being replaced becomes available again, whichever comes sooner.  An interim member of the Nominations Commission must be approved at the first meeting of the each legislative body following their nomination unless their term has already expired.  Once an interim member of the Nominations Commission has been rejected by a legislative body, that person may not be nominated as an interim member without approval by that legislative body. 
  - Any nominations made by a Nominations Commission with interim members shall be so noted when the nomination is submitted to a legislative body for approval.
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