1. Except as otherwise provided herein, all elections shall be held on 2 consecutive school days during an academic quarter, except that overseas campuses shall hold elections at times specified by the Commission.
2. The Spring Quarter General Election shall be held on a date approved by both legislative bodies within the bounds set by the Constitution. The Spring Quarter General Election shall be the only election during which Special Fee requests be considered or reconsidered during any subsequent elections that may result from the Spring Quarter General Election.

1. The Commission shall present to the relevant Association legislative bodies for their information a timetable specifying completion goals for all aspects of an election at least 8 weeks before the Spring Quarter General Election, or one week after an Association legislative body has called an election.
2. Where the Constitution, these By-Laws, the US By-Laws, the GSC By-Laws, the Special Charge of the Commission, or these Policies specify a deadline for an aspect of an election, the Elections Commission may impose an earlier deadline only with the approval of the relevant Association legislative bodies. The requirements for doing so shall be specified in the respective By-Laws of the Association legislative bodies.

1. The members of the Elections Commission (hereafter “the Commission”) and the staff of the Commission shall be known as the election officers.
2. No election officer may be hindered by any member or officer of the Association in any way in the performance of her/his duties.
3. Election officers shall be compensated in the amount and manner specified in the budget of the Commission.
4. The Commission shall operate under the oversight of the Executive Committee in devising and implementing the procedures for carrying out elections and other purely administrative matters. However, subject to the provisions of the Constitution, the Association By-Laws, the US By-Laws, the GSC By-Laws, the Special Charge of the Commission, these Elections Policies, and the Elections Policies of the relevant Association legislative bodies, the Commission shall exercise its independent judgment in:
   1. determining the eligibility of candidates, slates, sponsors, Special Fee requests, and ballot measures;
   2. the validity of nominating petitions;
   3. the design and implementation of all voting materials;
   4. in making all other substantive decisions.
5. Interpretation of Elections Procedure
   The relevant Association legislative bodies may overrule a decision of the Commission by a 2/3 vote. Should any ambiguities be found by the Elections Commission, they should be reported to the Association Legislative bodies for feedback.

1. To oversee any logistical operations. This includes the hiring of all elections staff, including the creation and staffing of polling stations, the publicity of the commission, and the creation and maintenance of an elections webpage.
2. To give proper notification to all the eligible voters of each election. This notification shall include, but need not be limited to, announcements of all elective offices, the times, places, and manner of voting, and the solicitation of Special Fee requests, ballot measures, and statements in opposition to them, and the production of the Elections Handbook in web format.
3. To provide complete information on how candidates can place themselves on the ballot and to ensure that petition forms, declaration of intent forms, guidelines for submitting Special Fee requests, and copies of any relevant campaign rules are available to candidates, slates, and sponsors through at least one well-advertised informational meeting during Winter Quarter.
4. To coordinate and serve as liaison between the ASSU and students with regards to elections affairs. This includes communicating with all campaigners, coordinating the activities of all special fee applicants, and making statements to the campus media regarding the elections process. The Commission will also serve as the primary reference on all issues regarding the interpretation of By-Laws and Policies relating to campaigning and eligibility
5. To devise and implement the procedures for carrying out all elections and elections operations, in accordance with the provisions of the Constitution, the Association By-Laws, the US By-Laws, the GSC By-Laws, and the Elections Policies of the relevant Association legislative bodies.
6. To determine the eligibility of candidates for elective office, of Special Fee requests, and of all ballot measures. This determination shall be made in accordance with the provisions of the Constitution, the Association By-Laws, the US By-Laws, the GSC By-Laws, and the Elections Policies of the relevant Association legislative bodies.
7. To ensure that off-campus students are able to participate fully in elections, including candidate registration information and voter information.
8. To compile and report the results of all elections. This includes the presentation of statistics and figures for the relevant Association legislative bodies, the counting of all ballots, and recommendations as to the validity of the election and of each of the results.
9. To compile and update the Elections Commission Handbook. This handbook shall include all information necessary to complete the Charge of the Commission as listed above, and shall be updated and reprinted by the sitting Commission immediately prior to selection of the new Commission. The handbook will serve as the primary transition document for the Commission. This document will be comprehensive, and must be produced in two forms:
   1. A hard copy, printed and bound, to be hand delivered to the new Commission prior to their taking office.
   2. Digital media, which will contain at least as much content as the hard copy

1. The Commission shall consist of the Elections Commissioner and whatever Assistant Elections Commissioners are deemed necessary by the Elections Officers’ Selection Committee. At least one Assistant Elections Commissioner must be a member of each Association population.
2. Elections Officers' Selection Committee
   1. For the remainder of this article, the Elections Officers' Selection Committee shall be referred to as the EOSC.
   2. The EOSC shall consist of the following members:
      1. The current Elections Commissioner, who shall chair the committee.
      2. The President of the Association in office at the time of the last election held.
      3. The President of the Association elected in the last election held, if different from (ii).
      4. One member of the US in office at the time of the last election held.
      5. One GSC designee.
      6. A US designee or a GSC designee, whichever is a member of the population that has fewer members on the EOSC.
   3. Quorum for the EOSC shall consist of 5 voting members of the EOSC.
   4. All decisions of the EOSC, including the initial screening of the applicants, shall be by a quorum of the EOSC.
   5. No decision of the EOSC shall be valid unless approved by a majority of the EOSC.
3. Appointment of the Elections Commissioners
   1. Shall be nominated in the Spring Quarter by the EOSC, in accordance with section 2.C.2 of these Policies.
   2. Shall be confirmed by the Association legislative bodies in the Spring Quarter by a 2/3 vote.
   3. On the Friday prior to commencement, the new Elections Commisioner shall take office. The Elections Commisioner shall serve until a successor has taken office.
4. Appointment of the Assistant Elections Commisioner
   1. Shall be nominated in the Spring Quarter by the EOSC, in accordance with section 2.C.2 of these Policies.
   2. Shall be confirmed by the Association legislative bodies in the Spring Quarter by a 2/3 vote.
   3. Shall assume office in the Autumn Quarter, and serve until her/his successor has been confirmed.
5. If any member of the Commission has failed to discharge her/his duties responsibly and in a non-partisan manner, then the Association legislative bodies, by a 2/3 vote, may remove the member in question from the Commission, subject to the Usual Guidelines for the Untimely Removal of an Appointed Officer.
6. Any vacancies occurring on the Commission shall be filled by the Association legislative bodies by a 2/3 vote.

1. Meetings may be called by the chair of the Commission or any 2 members of the Commission.
2. All members of the Commission shall receive proper notification of these meetings.
3. Minutes taken at these meetings shall be filed with the Association Office in a timely manner.
4. All actions taken by the Commission shall be taken only after approval by a majority of the Commission during a meeting of the Commission, unless otherwise specified in the Association By-Laws, the US By-Laws, the GSC By-Laws, the Special Charge of the Commission, these Policies, or the Elections Policies of the relevant Association legislative bodies.

1. Elections Commissioner
   1. Shall be the Commissions' principal spokesperson.
   2. Shall prepare a general timetable of all Commission activities.
   3. Shall devise the budget of the Commission with the Association budget.
   4. Shall be the primary developer of campaign and elections policy and policy implementation.
2. There shall be no fewer than three Assistant Elections Commissioners chosen by the EOSC. Duties shall be apportioned among them by the Elections Commissioner, upon recommendation by the EOSC.
3. The technical specialist shall be a person of group of people responsible for the technical needs of the election.
4. Technical Specialist
   1. Shall acquire or arrange for the use of sufficient computing resources to run online elections.
   2. Shall design and implement the online version of the ballot.
   3. Shall maintain and/or modify any computer programming code required to run the elections.
   4. Shall run the code during the elections.
   5. Shall supervise the online elections process to prevent security breaches.
   6. Shall produce election results in a timely manner.

1. Election Commissioner salary disbursement
   1. 1/2 shall be paid before the results of the Spring Quarter General Election take effect.
   2. 1/2 shall be paid before the results of the Spring Quarter General Election take effect.
   3. 1/4 shall be paid upon selection and training of his/her successor in the Spring Quarter, with the expectation that the Elections Commissioner will serve in an advisory role during the Summer and Autumn quarters.
2. Assistant Elections Commission salary disbursement
   1. 2/3 shall be paid before the results of the Spring Quarter General Election take effect.
   2. 1/3 shall be paid after the results of the Spring Quarter General Election take effect but before the end of Spring Quarter.

1. Any member of the Association seeking to be elected to an Association legislative body shall be referred to as a candidate.
2. A slate shall be construed to mean a grouping of candidates to be voted for collectively on the ballot.
3. Nothing in this section shall be construed to prohibit or regulate the endorsement of a candidate by any person, organization, or Voluntary Student Organization, including political parties.
4. Any members of the Association seeking to be elected as the President and Vice-President or as Class Presidents shall be referred to as a slate.
5. Any student organization requesting a Special Fee shall designate a member of the Association to be referred to as the sponsor. Actions taken by any member of the student organization shall be considered actions of the sponsor where such actions were explicitly or implicitly authorized by that organization or its officers.
6. Any member(s) of the Association or student organization(s) wishing to campaign against a Special Fee request shall designate a member of the Association to be referred to as the sponsor.
7. Any member of the Association wishing to campaign for a General Fee issue, whether to increase or decrease an undergraduate General Fee by one of the optionsfor setting the amount of a General Fee, or to create, change the base amount of, change the statement of purpose of, or abolish a General Fee, will be referred to as the sponsor. A person may be the sponsor of only one option for setting the amount of a General Fee.
8. Any member of the Association wishing to campaign against a proposal to create, change the base amount of, change the statement of purpose of, or abolish a General Fee will be referred to as the sponsor.
9. The author(s) of a ballot measure shall designate a member of the Association to be referred to as the sponsor.
10. Any member(s) of the Association or student organization(s) wishing to campaign against a ballot measure shall designate a member of the Association to be referred to as the sponsor.
11. No actions may be taken by any member of the Association on the behalf of any candidate, slate, or sponsor without her/his consent. Actions taken by any member of the Association with the consent of the candidate, slate, or sponsor shall be considered actions of that candidate, slate, or sponsor.
12. No candidate, slate, sponsor, or any officer of a student organization seeking a Special Fee, shall be an elections officer.
13. The original sponsor may be replaced by a substitute sponsor by action of the appropriate student organization, author of a ballot measure, or member(s) of the Association, provided that the Elections Commissioner consents to such replacement. The substitute sponsor shall sign a declaration of intent. The substitute sponsor shall continue to be bound by all actions taken by the original sponsor before her/his replacement.

Coterminal students shall be eligible to vote and seek election as either a member of the undergraduate or a member of the graduate body, but not both.

Each slate for the Presidency shall consist of two members of the Association; one a candidate for President, one a candidate for Vice-President, in accordance with the provisions of the Constitution.

General Fee issues consist of setting the amount of an existing Fee and of creating, changing the base amount of, changing the statement of purpose of, or abolishing a Fee.

1. Any referendum must take the form of a bill or resolution and shall follow the form used by the relevant Association legislative bodies in the construction of bills and resolutions.
2. Any Constitutional amendment must take the form of a bill and shall follow the form used by the relevant Association legislative bodies in the construction of bills.
3. All ballot measures must be divided by section. No section may be dependent upon another section of the ballot measure for its implementation.

1. Placement on the ballot shall refer to the qualification for election of the appropriate candidate or slate, or for approval of the appropriate Special Fee request or ballot measure. Appearance on the ballot shall refer to actual mention on the physical election ballot of the appropriate candidate, slate, Special Fee request, or ballot measure.
2. In borderline cases, the Elections Commissioner in consultation with the Hearings Officer shall allow election issues to proceed towards placement on the ballot.
3. A meeting shall be held at least 1 week prior to the beginning of campaigning or, in the case of the Spring Quarter General Election, during Winter Quarter, to orient all candidates, slates, and sponsors to election practices. The time and place of the meeting shall be announced to all individuals who have filed declarations of intent.
4. Any candidate, slate, or sponsor may withdraw from the election by submitting to the Commission, at least 24 hours prior to the opening of the polls, a written declaration of withdrawal.

1. A Declaration of Intent shall be a statement submitted to the election commission indicating a desire to place a candidate, slate, or other issue on the ballot. Additional specifications may be specified in the Elections Policies of the relevant Association legislative bodies.
2. The filing of a declaration of intent shall normally be the first step in seeking placement on the ballot.
3. The Commission shall approve a declaration of intent upon verification that all the requirements for placement on the ballot have been met
4. A list of all candidates, slates, Special Fee requests, and ballot measures whose declarations of intent have been approved by the Commission shall be posted in the Commission office, and this information shall be made available to student publications in a timely manner.
5. No declarations of intent for the Spring Quarter General Election shall be accepted before the start of Winter Quarter.
6. The Commission shall, with the approval of the relevant Association legislative bodies, specify other deadlines for the filing of declarations of intent for all other elections.

1. Form
   1. A petition must contain the following during solicitation and submission:
   2. The informational pages shall contain the name of the appropriate candidate, slate (and the names of its members), or sponsor (and the organization requesting the Special Fee or the title of the ballot measure); their email address; their telephone number; and any additional information specified by the Constitution, the Association By-Laws, the US By-Laws, the GSC By-Laws, the Special Charge of the Commission, or these Policies.
   3. Any missing information shall invalidate a petition.
   4. A valid signature shall consist of the legible name of a member of the Association, the member’s student identification number, and the member’s enrollment status (graduate or undergraduate).
   5. The total number of graduate and undergraduate petition signers should be compiled and presented to the election commission when submitting the petitions.
   6. The top of each signature page of a petition shall state the name of the proposed candidate (and the district which they are a candidate from, if appropriate), slate (and its members), sponsor of and organization making a Special Fee request (and the amount requested), or sponsor and title of the ballot measure, whichever is appropriate, as well as the population to which the petition is addressed.
2. Prior Approval
   1. Candidates, slates, and sponsors shall submit a sample petition to the Commission for its approval as to form.
   2. The Commission shall examine sample petitions thus submitted for their compliance with all relevant provisions of the Constitution, the Association By-Laws, the US By-Laws, the GSC By-Laws, the Special Charge of the Commission, and these Policies within 48 hours of their submission (72 hours if over a weekend), and shall either approve such petitions as to form or shall state what modifications would be necessary in order to receive such approval. Any such approval, or any statement of necessary modifications, shall be made in writing. Before making such a determination, the Elections Commission shall seek the advice of the US Appropriations Committee, the GSC Financial Officer (or her/his designee(s)), and the Financial Manager concerning all Special Fee budgets which have not previously been approved by the relevant Association legislative bodies for placement on the ballot.
   3. Any petitions which have been approved by the Commission as to form, or which were modified before signatures in support of so as to meet the requirements specified by the Commission and subsequently resubmitted and given final approval in writing by the Commission, shall be deemed to have met all relevant specifications of the Constitution, the Association By-Laws, the US By-Laws, the GSC By-Laws, the Special Charge of the Commission, and these Policies.
   4. The Commission shall retain on file a copy of all petitions submitted or resubmitted for approval, and of all statements of necessary modifications.
3. Solicitation of Signatures for a Petition
   1. Only members of the Association may solicit signatures in support of a petition. The member(s) of the Association supporting a petition must be available to answer questions from potential signers in a timely manner.
   2. No signatures shall be solicited before the first day on which declarations of intent for the relevant election may be filed.
   3. The member of the Association supporting a petition, or the sponsor, candidate, or slate the petition supports, may withdraw the name of any signer. No person may place the signature of another person on a petition.
   4. Any member of the Association may withdraw her/his name from a petition before its verification by notifying the appropriate candidate, slate, or sponsor, and by notifying the Commission.
   5. No solicitation for signatures shall interfere with any University class, function, or operation.
   6. The Commission shall have the authority to impose additional regulations governing the solicitation of petition signatures only in extraordinary circumstances.
   7. For any petition that is believed to have signatures solicited in violation of these rules, the Commission shall determine whether or not to invalidate that petition. Notice of any such invalidation(s) shall then be posted in a public location announced in advance by the Commission. The Commission shall also make a reasonable effort to notify any candidate, slate, or sponsor whose petition was invalidated of that fact in a timely manner.
      1. For the Spring Quarter General Election, this determination shall be made, and the required notice posted, no later than 7 days after the final deadline for the submission of petitions.
      2. For all other elections, this determination shall be made, and the required notice posted, by a deadline specified in the Special Charge of the Commission, or, failing that, in the Election Timetable to be presented by the Commission to the relevant Association legislative bodies.
4. Appeals
   1. Any candidate, slate, or sponsor whose petition has been invalidated by the Commission for violation(s) of the rules governing the solicitation of signatures may appeal such a decision to the relevant legislative bodies.
   2. Any candidate, slate, or sponsor wishing to appeal the invalidation of a petition shall file a written notice of appeal with the President of the Association no later than 72 hours after notice of the invalidation has been posted.
   3. Once such an appeal has been filed, the Commission shall proceed with the verification of the contested petition, and shall take all actions required to protect the rights of the appealing candidate, slate or sponsor to appear in the Elections Handbook and on the ballot, pending resolution of the appeal. However, should the petitions be found invalid for reasons other than violation(s) of the rules governing the solicitation of signatures, the appeal shall be declared moot and no hearing need be held.
   4. The President of the Association shall then notify the Chair of the relevant legislative bodies, who shall convene the relevant legislative bodies to hear the appeal. The relevant candidate, slate, or sponsor shall be given at least 24 hours advance notice of the time and place of the hearing.
   5. At the hearing, the Elections Commissioner shall present the Commission’s reasons for invalidating the petition, including the specific act(s) constituting violation(s) of the solicitation rules alleged to have been committed and the reasons for believing they constitute grounds for invalidation.
   6. At the hearing, the candidate, slate, or sponsor appealing may present whatever evidence desired to the relevant legislative bodies. All members of the Association shall cooperate with any reasonable request for information made by this candidate, slate, or sponsor.
   7. Members of the relevant legislative bodies shall have the right to request any and all information they deem appropriate, including additional testimony, and all parties shall receive such information and have the right to challenge it.
   8. At the conclusion of the hearing, the relevant legislative bodies shall meet and determine whether or not a violation of the By-Laws or Policies of the relevant Association legislative bodies, which justifies invalidation of the petition has occurred. However, the relevant legislative bodies shall have the discretion to determine the validity of any action of the Commission.
   9. In making this determination, the relevant legislative bodies shall consider whether or not the alleged acts were in fact committed, whether or not they constitute a violation of the By-Laws or Policies of the relevant Association legislative bodies, and whether or not they are sufficiently serious or affect a significant enough number of petition signatures to justify invalidation.
   10. Should the relevant legislative bodies determine that invalidation was not justified, then the appeal shall be granted and the appropriate candidate, slate, Special Fee request, or ballot measure shall appear in the Elections Handbook and on the ballot, provided that all other requirements for appearance on the ballot have been satisfied. If the invalidation is found to have been justified, then the appeal shall be rejected and appearance on the ballot shall not occur.
   11. Should the relevant legislative bodies fail either to accept or reject an appeal on a timely basis, then the appropriate candidate, slate, Special Fee request, or ballot measure shall appear on the ballot, and in the Elections Handbook, provided that all other requirements for appearance on the ballot have been satisfied.
       1. For the Spring Quarter General Election, the deadline for the President of the Association either to accept or reject the appeal shall be 5:00 P.M. the first day of Spring Quarter.
       2. For all other elections, the deadline to accept or reject the appeal shall be specified in the Special Charge of the Commission or failing that, in the Elections Timetable presented by the Commission to the relevant Association legislative bodies.
   12. The party being investigated shall enjoy all other judicial rights granted in the Constitution unless they conflict with other Constitutional requirements.
   13. Any decision by a candidate, slate, or sponsor to expend funds on campaign expenses in anticipation of the granting of an appeal shall be at the risk of that candidate, slate, or sponsor.
5. Verification
   1. The Commission shall verify all signatures as they are submitted, provided that an appropriate declaration of intent is on file.
   2. All petitions that do not meet the specifications detailed in the Constitution, the Association By-Laws, the US By-Laws, the GSC By-Laws, the Special Charge of the Commission, and these Policies shall first be declared invalid. All other petitions shall be declared valid. The Commission shall have the authority to waive any defects in the form of a petition, if in its opinion the defects were not so serious as to prevent members of the Association from making an informed decision as to whether or not to provide their signature for that petition.
   3. The number of signatures submitted in support of the candidates, slate, or sponsor shall be the total number of signatures submitted in each valid petition, less any signatures that are not complete, as specified in the Constitution, the Association By-Laws, the GSC By-Laws, the US By-Laws, and these Policies.
   4. Petitions supported by fewer than the number of signatures required shall be declared invalid; otherwise the signatures shall be verified.
   5. Verification of a signature shall consist of a comparison of both the associated name and student identification number in a list of registered students prepared by the Registrar. If the exact student identification number is in the list and the name reasonably matches the corresponding name in the list, or the exact name is in the list and the student identification number reasonably matches the corresponding number in the list, and if the individual in question is a member of the appropriate district or class, then that signature shall be considered valid. Otherwise, it shall be considered invalid. An “exact match” of a name shall consist of a last name, and either a first name or a middle name which exactly match those found in the list provided by the Registrar.
   6. In determining whether names or numbers “reasonably match”, those verifying shall, within the limits of the relevant rules, err on the side of accepting a signature that seems to have been made in good faith by someone entitled to sign the petition. In particular, different word orders, and use of informal names shall not necessarily prevent names from “reasonably matching”. If the Registrar is in the process of changing student identification number format, either format shall be considered valid.
   7. The Commission shall prepare a written report stating, for each petition submitted, the number of signatures submitted, the number of signatures verified, the number found to be invalid, and whether or not the petition as a whole was valid or invalid. For the Spring Quarter General Election, this report shall be transmitted to the President of the Association and the Chairs of the relevant Association legislative bodies no later than the last day of the End-Quarter Period during Winter Quarter.
6. Reverification
   1. Any candidate, slate, or sponsor may request a reverification of a petition by filing a reverification request within 72 hours after the announcement by the Commission of the results of the initial verification of the petition.
   2. All reverification requests shall contain the name of the requesting party, her/his local address and phone number, and either a $50 bond (for candidates and slates) or a $250 bond (for sponsors), to be placed on deposit with the Students’ Organizations Fund.
   3. A request shall be considered filed upon receipt by the Elections Commissioner of the request and by the Students’ Organizations Fund of the bond.
   4. The Commission shall then verify each signature submitted in support of the petition.
   5. If there are fewer valid signatures in support of the petition than required, then the petition shall be declared invalid and the bond credited to the budget reserve of the Commission; otherwise the petition shall be declared valid and the bond refunded.
   6. If on the basis of the reverification a petition is declared valid, when it was initially declared invalid, or if a petition is declared invalid when it was initially declared valid, then the bond shall be refunded by the Students’ Organizations Fund; otherwise the bond shall be forfeit, and shall be credited to the budget reserve of the Commission.

1. Any members of the Association declaring intent to become the President and Vice-President, and requesting to appear in the Elections Handbook and on the ballot, must submit to the Commission a petition of at least 200 members of the Association.
2. Other signature requirements will be listed in the By-Laws or Policies of the relevant Association legislative bodies.
3. The relevant By-Laws may specify additional positions for which only members of the relevant population run and vote for.

1. In order for its Special Fee request to be placed on the ballot, a student organization must qualify under one of the following provisions:
   1. Voluntary Student Organizations: organizations which are intended to be (and actually are) primarily composed of student members, require no student to join, are recognized by the University, and are either open to all students or open to only those students meeting certain criteria which are established and evaluated in an objective manner by the organization. In order to qualify under this provision, the ultimate constitutional, budgetary, and policy-making authority of the organization must be vested entirely in its student members.
   2. Chartered Organizations: organizations which are intended to be (and actually are) primarily composed of student members, require no student to join, are recognized by the University, and are either open to all students or open to only those students meeting certain criteria which are established and evaluated in an objective manner by the organization, but where the ultimate constitutional, budgetary, and policy-making authority are vested in a University office or committee or any body other than its student membership.
      1. Such an organization shall have a Special Fee request placed on the ballot only with the express consent of the relevant Association legislative bodies. This consent shall take the form of a resolution certifying that, in the opinion of the relevant Association legislative bodies, the organization and its finances are in fact essentially under the control of students, and shall require for approval a 2/3 vote. At the time that this resolution is approved, the relevant Association legislative bodies may specify additional criteria under which the Special Fee request is placed on the ballot, which shall be as binding on the organization as is its detailed budget. Approval of this resolution shall only determine the organization’s eligibility to receive a Special Fee, and shall be independent of, and in addition to, any action by the relevant Association legislative bodies actually placing the request on the ballot.
      2. In the event that the constitution, structure, finances, policies, or operations of such an organization is substantially modified, as defined by the relevant Association legislative bodies, so as to impair student control and/or prevent the Special Fee funds from being used for the purposes for which they were originally intended, the relevant Association legislative bodies may by a 2/3 vote pass a resolution halting the disbursement of Special Fee funds to that organization. Upon the approval of such a resolution, any and all Special Fee funds already disbursed to the organization shall revert to the Association and shall be placed in the relevant population’s Buffer Fund. If a joint group, then the funds shall be split into the Graduate and Undergraduate Buffer Funds to reflect the monetary contributions of each population.
2. An agency of the Association shall have its Special Fee request placed on the ballot only with the consent of the relevant Association legislative bodies. This consent shall only determine the organization’s ability to seek a Special Fee, and shall be independent of, and in addition to, any action by the relevant Association legislative bodies actually placing the request on the ballot.
3. An agency of the Association requesting a Special Fee must be not otherwise financially dependent on the Association.
4. If a Special Fee request which has met all Elections Commission deadlines is left off the ballot, then the request may be funded from the relevant population’s Special Buffer Fund by a 2/3 vote of the relevant Association legislative bodies.
5. Any student organization seeking a Special Fee may submit a petition of members of the Association to the Commission. The information pages in each petition shall contain:
   1. the detailed budget for the organization submitted for the following fiscal year;
   2. the original detailed budget for the current fiscal year, if applicable;
   3. the most recently modified budget for the current fiscal year, if applicable;
   4. an accounting of the expenses of the current fiscal year to date, if applicable;
   5. an estimate of the expenses for the remainder of the current fiscal year, if applicable;
   6. the population from which the fee is being sought (i.e., undergraduate students, graduate students, or both);
   7. current reserve balances.
6. A detailed budget shall be a line item estimate of all planned expenditures and expected revenues, and their particular sources, to be generated by activities of the student organization during a fiscal year. This budget must contain line items for gross Fee assessment income and Fee assessment refunds, the latter to be a percentage of the former, this percentage being referred to as the budgeted refund rate.
7. As part of its declaration of intent, Special Fee application, and detailed budget each student organization seeking a Special Fee must declare from which population it is seeking its Special Fee. This decision should be based on consideration of the demographics of the student organization’s membership, audience, users of services provided, or other criteria as determined by the relevant Association legislative bodies or their designee(s). The designee(s) of the Association legislative bodies shall advise student organizations as to which population would be appropriate for funding given the particular student organization’s characteristics.
8. A returning special fee group desiring to change its funding population must repetition the relevant population as specified in Article V, Section 2.A.6.a or Article V, Section 2.A.6.b of the ASSU Constitution. This does not apply to groups changing their funding population from Joint to Graduate or Undergraduate.
9. Special Fee Refund Rates
   1. The budgeted refund rate shall be based upon estimates prepared by the Financial Manager of the actual refund rates incurred during the current fiscal year for each Special Fee.
   2. If the Special Fee request is not placed on the ballot by the action of the relevant Association legislative bodies, then the budgeted refund rate shall be approved by a procedure specified in the respective By-Laws of the relevant Association legislative bodies, provided that this rate shall not be less than either the actual refund rate for that organization during the current fiscal year (if there was a Special Fee collected for that organization during the current fiscal year) or that the lowest actual refund rate incurred of any Special Fee during the current fiscal year (if no such Special Fee was collected during the current fiscal year).
   3. The relevant Association legislative bodies shall approve a budgeted refund rate for a student organization by either the Friday of the sixth week of Winter quarter, or at the meeting which occurs at least 48 hours after the student organization presents their budgetary and other financial information to the Elections Commission, Financial Manager, and the relevant Association legislative bodies, whichever occurs later.
   4. If the relevant Association legislative bodies fail to approve a budgeted refund rate on a timely basis, then this rate shall be either the actual refund rate for that organization’s Special Fee during the current fiscal year (if there was a Special Fee collected for that organization during the current fiscal year), or the median of the actual refund rates incurred for all Special Fees during the current fiscal year (if no such Special Fee was collected during the current fiscal year).
10. The required budget information shall be presented in the following form:
    1. A numerical table, the columns of which shall represent the organization’s detailed budget proposed for the following fiscal year, the original detailed budget for the current fiscal year, the most recently modified budget for the current fiscal year (if it differs from the original budget), the actual expenditures for the current fiscal year to date, and an estimate of expenditures for the remainder of the current fiscal year. Each row of the table shall represent one particular income or expenditure line item from the organization’s detailed budget, and the appropriate entries shall be made for that line item under each of the column headings. For line items which apply only to the budget for the current fiscal year or the proposed budget for the following fiscal year, the entries under the columns referring to the year to which they do not apply shall be zeros. Line items may represent either types of expenditures or specific programs.
    2. A narrative text, which shall describe each line item and may contain more detailed information supporting the amounts of the proposed line items; commenting on differences between the organization’s current budget, its actual and projected expenditures for the current fiscal year, and its proposed budget for the following fiscal year; or any other information deemed relevant.
    3. An explanation of which criteria the student organization used to determine its funding population.
    4. Organizations which receive at least half of their expected income from non-Special Fee sources shall have the option of dividing their budget into Special Fee funded and non-Special Fee funded portions.
11. Any student organization seeking a Special Fee must provide complete disclosure of the following information to the Association legislative bodies:
    1. assets
    2. reserves
    3. authorized and unauthorized non-ASSU bank accounts
    4. ASSU bank accounts, except where prohibited by the Constitution,
    5. sources of funding other than Special and General Fees, including but not limited to, alumni donations, corporate donations, grants, funding from other University units, endowment payouts.
12. The Special Charge of the Commission may specify additional requirements that the required budget must meet.
13. Any student organization seeking and receiving approval from the relevant Association legislative bodies for its Special Fee request must use the same detailed budget as was approved by the relevant Association legislative bodies on its petitions.
14. All expenditures must be for the organizational and basic programming expenses of the student organization requesting the Special Fee. This student organization shall be responsible for the spending of all funds, including those used in a co-sponsored event.
15. The Commission shall determine if any given budget meets these requirements. Before making such a determination, the Elections Commission shall seek the advice of the designee(s) of the relevant Association legislative bodies and the Financial Manager concerning all Special Fee budgets that have not previously been approved by the relevant Association legislative bodies for placement on the ballot. Only if these requirements are met may a Special Fee request be place on the ballot. However, the budget of any Special Fee request which has been approved for placement on the ballot by an appropriate action of the relevant Association legislative bodies shall be considered to have met these requirements.
16. Any student organization seeking placement on the ballot of a Special Fee request on the basis of a previous Special Fee request as specified in the Constitution must satisfy the following requirement: the gross amount requested may not exceed the gross amount received in the organization’s most recent Special Fee request, as adjusted for inflation, plus ten per cent.
17. No Special Fee request shall be placed on the ballot except in accordance with the provisions of Article V, Section 2 of the Constitution, and unless its budget meets all specifications detailed above. No Special Fee request whose placement on the ballot requires the submission of petitions shall be placed on the ballot unless the petitions submitted meet all of the above requirements. If a group petitions successfully to be placed on the ballot the elections commission must notify the relevant legislative bodies within 24 hours of presentation of the petition and inform them on their constitutional right to place a note on the ballot, as outlined in the constitution Article V, Section 2.A.6.e.
18. In the event that a student organization's Special Fee request requires the approval of both Association legislative bodies in order to be placed on the ballot, but only receives the approval of one, that student organization may resubmit a revised budget to the Association legislative body that had approved its initial request. Any petitions circulated in support of the initial Special Fee request shall remain valid despite the potentially changed budget, provided that the initial petitions were found to be valid.
19. Division of a Special Fee Request
    1. All budgetary and other financial information required for a Special Fee request to be placed on the ballot shall be presented by the student organization requesting the Special Fee to the Elections Commission, the Financial Manager, and the relevant Association legislative bodies at least 2 weeks before the last regularly scheduled meeting during Winter Quarter.
    2. Prior to this deadline, the budgetary and other financial information may be altered by the student organization requesting the Special Fee by so notifying the Elections Commission, the Financial Manager, and the relevant Association legislative bodies. After this deadline, the budgetary and other financial information may not be altered except with the consent of the relevant Association legislative bodies or of their designee(s).
    3. The relevant Association legislative bodies may divide a Special Fee request at any time after this budgetary and other financial information has been presented. The student organization requesting the Special Fee shall be given at least 48 hours prior notice that such a motion may be introduced, and the sponsor of the Special Fee (or her/his designee) shall be allowed to speak before the relevant Association legislative bodies on this issue.
    4. The mechanism by which each Association legislative body divides a Special Fee request shall be specified in the By-Laws of that body.
    5. If both Association legislative bodies divide a student organization's Special Fee request, but the divisions are not coincidental, then each ballot shall reflect the set of divisions by the relevant Association legislative bodies.
    6. The Elections Commission shall consider valid those petitions for a Special Fee request, regardless of whether the petitions reflect the division of the relevant Association legislative bodies.
    7. If not all of the sections of the divided Special Fee request are approved, then the relevant Association legislative bodies and the student organization requesting the Special Fee may agree to whatever budget modifications are necessary to provide for the support of essential administrative functions of the student organization whose absence would prevent the implementation of the activities specified in the approved section’s proposed budget.

Each existing undergraduate General Fee will automatically have the options for setting its amount placed on the ballot, regardless of whether a declaration of intent was filed.

1. The relevant Association legislative bodies may transmit to the Commission any bill or resolution to be placed on the ballot as a ballot measure, in which case the author of the bill or resolution shall be considered the author of the ballot measure.
2. Any member of the Association seeking to place a ballot measure on the ballot must submit a petition of members of the relevant population of the Association to the Commission. The information pages in each petition packet shall contain the text of the ballot measure, as well as the population to which the ballot measure is addressed.

1. The Associate Commissioner in Charge of Media shall serve as the editor of the Elections Handbook.
2. For each general election, the Elections Handbook may take the form of a tabloid pamphlet inserted into The Stanford Daily, or be independently produced and distributed separately. For each special election, the Elections Handbook may take the same form, or such other form as will allow for adequate publicity for the candidates and slates and for adequate distribution to those members of the Association eligible to vote. The Election Commission may choose to publish the Handbook solely in electronic form, as long as its availability is widely publicized. Separate election handbooks may be published for the graduate and undergraduate populations containing only the information relevant to each population, but each must contain information on how to obtain the other handbook.
3. The Elections Handbook shall contain information on the issues to be decided during the appropriate Association election.
   1. No candidate, slate, Special Fee request, or ballot measure for the Spring Quarter General Election shall appear in the Elections Handbook unless the appropriate declaration of intent and any necessary petitions have been filed and the appropriate material for the Elections Handbook submitted to the Elections Commission by 5:00 P.M. the Friday before Dead Week during Winter Quarter. The Commission shall have the authority to extend this deadline.
   2. For other elections, the declaration of intent and any necessary petitions must be filed and the appropriate material for the Elections Handbook submitted to the Editor by 4:00 P.M. one week before the election, or at a time specified by the Commission, whichever is sooner. The Commission shall have the authority to extend this deadline.

1. A summary table of all recommendations of the relevant Association legislative bodies on Special Fee requests and ballot measures.
2. A summary table of all polling times.
3. A complete and concise set of voting instructions, including appropriate notices with respect to voter qualifications for each office.
4. A sample ballot to be used for practice and illustration.
5. Statements by each candidate. Statements shall consist of the following information:
   1. The name of the candidate.
   2. The candidate’s major and class (if a member of the undergraduate population) or her/his department/School and degree program (if a member of the graduate population).
   3. A list of offices of the Association, list of offices of student organizations whose governing documents are on file with the Association Office, and a list of positions on committees of the University held by the candidate, and the term of service, listed in reverse chronological order from the beginning of service. Graduate students and transfer students may list corresponding positions held at any other University.
   4. A position statement submitted by the candidate.
6. Statements by each slate. Statements by each slate shall consist of the following information:
   1. The name of the slate
   2. The name of each member of the slate.
   3. Each member’s major and class (if a member of the undergraduate population) or her/his department/School and degree program (if a member of the graduate population).
   4. A list of offices of the Association, a list of offices of student organizations whose governing documents are on file with the Association Office, and a list of positions on committees of the University held by each member, and the term of service, listed in reverse chronological order from the beginning of service. Graduate students and transfer students may list corresponding positions held at any other University.
   5. A position statement submitted by the slate.
7. Statements on each Special Fee request. Statements shall consist of the following information:
   1. The name of the student organization making the request.
   2. The amount of money requested.
   3. The population from which the Fee is being sought.
   4. The name(s) of the sponsors in favor and opposed (if any) to the Special Fee request.
   5. The Commission shall be charged with ensuring that any statement filed by a sponsor in opposition is indeed one in opposition, and shall be empowered to disregard it otherwise.
   6. A summary of the Special Fee request, presented by the student organization requesting the fee, and limited to:
      1. a subtotal of each event
      2. a line-item summary
   7. The budget request summary must be approved by the Elections Commissioner and the Financial Manager. The complete documentation of the Special Fee request shall be on file at the Association office and at each polling site for public inspection, and this fact shall be noted in the summary.
8. The information required for statements setting the amount of each existing undergraduate General Fee shall be specified in the US By-Laws.
9. The information required for each existing graduate General Fee shall be specified in the GSC By-Laws.
10. Statements on creating, changing the amount of, changing the statement of purpose of, or abolishing General Fees. Statements consist of the following information:
    1. The title, current statement of purpose, current base amount of the General Fee, and the population on which the Fee would be assessed, if the Fee currently exists.
    2. A statement of what is being changed: the proposed new base amount of the Fee, expressed as dollar amounts,amount per student per quarter, and percentage change from the current base amount (if any); the proposed new title and statement of purpose (if any); the proposed population on which the Fee would be levied.
    3. For linked proposals, the title assigned by the relevant Association legislative bodies, followed by the current and proposed information for each General Fee issue that makes up the proposal, as specified above.
    4. For proposals involving existing General Fees, a warning that this proposal, if it succeeds, overrules the vote on setting the amount of those Fees.
    5. The name(s) of the sponsors in favor of and opposed (if any) to the ballot measure.
    6. A position statement submitted by each sponsor, not to exceed 400 words each. If there is more than one sponsor opposing the General Fee issue, only the first to submit a statement will be entitled to have it published. However, such a statement submitted by a voting member of an Association legislative body takes absolute precedence over statements submitted by other members of the Association, even if those other statements were submitted before that of the voting member of an Association legislative body.
    7. Background information on each Fee. For existing Fees, this consists of the current overall Fee budget, and the list of groups funded in the current year. For new Fees, this consists of whatever information is approved by the relevant Association legislative bodies. Information on existing Fees that is already being included in the Elections Handbook need not be repeated here, except where needed for clarity.
11. Statements on each ballot measure. Statements shall consist of the following information:
    1. The title of the ballot measure.
    2. The text of the ballot measure.
    3. The population eligible to vote on the ballot measure.
    4. The name(s) of the sponsors in favor and opposed (if any) to the ballot measure. In those cases where the ballot measure was placed on the ballot by the relevant Association legislative bodies, this fact shall be noted.
    5. The Commission shall be charged with ensuring that any statement filed by a sponsor in opposition is indeed one in opposition, and shall be empowered to disregard it otherwise.
    6. A clear and concise estimate of the financial impact of the ballot measure prepared by the Financial Manager for the Commission.
12. A summary table, listing each Special Fee request, the amount requested, and the estimated number of dollars per student per quarter to be collected if the request is approved, plus an estimate of the total number of dollars per student per quarter to be collected if all requests on the ballot are approved. This table shall include a statement noting that, in addition to the Special Fees, the Association Fee and surcharges will also be collected, and estimating their amount and the resulting number of dollars per student per quarter to be collected.
13. Any material supplied by the Commission to make the Elections Handbook easier to read and use.
14. After the submission of a statement to the Commission, but prior to its being typeset, the author may make non-substantive modifications, or substantive modifications to correct statements of fact whose veracity have been publicly challenged.

1. All voting members of Association legislative bodies, candidates, slates, and sponsors shall be accorded the opportunity to examine the proofs of the Elections Handbook before it is printed, and at that time may call attention to any errors, which shall be corrected. However, errors resulting from the failure of a candidate, slate, or sponsor to supply correct information to the Associate Commissioner in Charge of Media before the appropriate deadline shall be corrected only with the consent of the Associate Commissioner in Charge of Media, and at the expense of that candidate, slate, or sponsor.
   1. For the Spring Quarter General Election, the Commission shall publicly announce the time and place at which the opportunity to examine the proofs of the Elections Handbook shall be made available at least 48 hours in advance of that opportunity, but in any case no later than the last day of Winter Quarter.
   2. For other elections, the Commission shall publicly announce the time and place at which the opportunity to examine the proofs of the Elections Handbook shall be made available at least 24 hours in advance.

The Elections Handbook shall be made available to all students at least one week prior to the Association election.

Different classes of ballots shall exist. Each class of ballots shall list only those candidates, slates, Special Fee requests, General Fee issues, and ballot measures for which a well-defined subset of the Association is eligible to vote. Any class of ballots which is intended to be used by members of the Association from more than one district shall be designed so that a member’s votes will be tallied only if cast for candidates in the district in which s/he is eligible to vote.

1. The first section shall contain instructions on how to fill out the ballot.
2. The next sections shall list the candidates, slates, Special Fee requests, General Fee issues, and ballot measures in the following order: Constitutional Amendments, Referenda, Joint Special Fee requests, relevant undergraduate or graduate Special Fee requests, General Fee issues, Presidency, the relevant Association legislative bodies, and, if appropriate, the Class Presidents.
   1. No candidate, slate, Special Fee request, or ballot measure for the Spring Quarter General Election shall appear on the ballot unless the appropriate declaration of intent and any necessary petitions have been filed by 4:00 P.M. the Friday before Dead Week during Winter Quarter. The Commission shall have the authority to extend this deadline, but to no later than the last day of Winter Quarter.
   2. For other elections the declaration of intent and any necessary petitions must be filed by 4:00 P.M. one week before the election, or at a time specified by the Commission, whichever is sooner. The Commission shall have the authority to extend this deadline.
   3. A Special Fee request whose sponsor has not completed all the requirements specified in the Constitution, the Association By-Laws, the US By-Laws, the GSC By-Laws, the Special Charge of the Commission, and these Policies for placement and appearance on the ballot by the deadline indicated above shall appear on the Spring Quarter General Election ballot only if all of the following conditions are satisfied:
      1. The relevant Association legislative bodies authorize such an appearance by approving a resolution specifying the extenuating circumstances by the procedures specified in the Constitution and their respective By-Laws, and the President of the Association approves this resolution.
      2. The student organization requesting the Special Fee agrees to pay for all costs associated with its appearance on the ballot, such costs to be determined by the Commission with the approval of the Financial Manager.
   4. If a sponsor submits a petition to place on the ballot a ballot measure after the deadline indicated above, then the Commission may authorize it to appear on the ballot.
   5. The Commission shall verify the eligibility of each candidate and slate, and of each Special Fee request and ballot measure and their associated sponsors, before authorizing their appearance on the ballot.
3. For each candidate, slate, Special Fee request, and ballot measure, the following information shall be made available on the ballot.
   1. Candidates shall be listed by name.
   2. A sufficient number of spaces shall be designated for write-in candidates.
   3. Slates shall be listed by the name of the slate, with the names of the members of each slate included in parenthesis. Spaces shall be provided for one write-in slate in the Presidency race. These spaces shall be sufficient in number and format to allow voters to write in the name of the write-in slate or the names of the individual members of the slate.
   4. Special Fee requests shall be listed by the name of the appropriate student organization, the total gross Fee requested and the Financial Manager’s estimate of the per-capita Special Fee request (i.e. the amount to be levied on each member of the funding population if the Fee is passed) included in parenthesis.
   5. Special Fee requests that appear on the ballot without the approval of the relevant Association legislative bodies must include the information that would have appeared on the petition and would have been submitted to the relevant Association legislative bodies on the ballot (had they sought legislative approval).
   6. The ballot format for the setting of each undergraduate General Fee shall be specified in the US By-Laws.
   7. Proposals for creating a new General Fee must be listed as “To Create the <Fee Title> General Fee (<Base Amount>)”. Proposals to change the base amount of an existing General Fee must be listed as “To (increase/decrease) the <Fee Title> General Fee by <Change in Base Amount>”. Proposals to change the statement of purpose of an existing General Fee must be listed as “To Change the Statement of Purpose of the <Fee Title> General Fee”, followed by a the old and proposed new statements of purpose for that Fee. Proposals to abolish an existing General Fee must be listed as “To Abolish the <Fee Title> General Fee”. In all cases, the population on which the General Fee would be levied must be listed. Linked proposals must be listed by the title assigned by the relevant Association legislative bodies.
   8. Ballot measures shall be listed by the title of the measure.
   9. All relevant material from the Elections Handbook regarding that candidate, slate, Special Fee request or ballot measure
4. Sub-classes
   1. For each class of ballots, a number of sub-classes shall be generated.
   2. On the ballots of each subclass, candidates and slates running for the same position shall be listed in a different random order.
   3. The total number of ballots printed for each class shall be apportioned as equally as possible among their subclasses.
   4. The ballots shall be marked to distinguish the appropriate class and sub-class in order to facilitate the tallying of the ballots.
5. All other ballot measures shall be listed in alphabetical order on all ballots.
6. The Commission shall supply connective material to make the ballot easy to read and use.

1. The technical staff of the Commission shall be responsible for ensuring the security of all electronic election material, including safeguarding the security of all electronic election data.
2. The Elections Commissioner shall be responsible for ensuring the security of all paper ballot election materials, including safeguarding the security of all paper ballot election data.
3. The technical staff of the Commission shall ensure that only members of the Commission discharging their duties as specified in the Association By-Laws, the US By-Laws, the GSC By-Laws, the Special Charge of the Commission, and these Policies shall have access to any data generated as a result of any election, until four weeks after the election and voter identities are removed.
4. The identity of each voter shall only remain associated with their vote in a computer database while eligibility verification is being performed. Four weeks after an election, any information that would reveal the identity of any individual voter shall be removed from any databases. The Elections Commission shall maintain demographic information and make it available for retrospective studies of voter turnout and other analysis. This information shall also be made publicly available.
5. The computer program used to administer the election shall not log any passwords used for eligibility verification purposes, and shall be designed so as to ensure that passwords are not compromised during the election process.

Voting shall primarily take place through the use of a computer program. This program shall be designed to function on as wide a variety of computer platforms as is reasonable, and to allow as many students as possible to access the election program from their rooms, residences, offices, or laboratories. The program shall be designed to allow for unattended voting from any suitable computer.

Polling at unattended computers shall begin at midnight on the first day of the election.

1. Any member of the Association possessing a valid Stanford student identification number is eligible to cast a ballot in a general election.
2. Any member of the Association possessing a valid Stanford student identification number and belonging to the appropriate subset of the Association is eligible to cast a ballot in a special election.
3. Voter eligibility shall be determined during voting through the use of an appropriate identification/password pair, and shall ultimately be based on possession of a valid student identification number. Procedures shall be established to ensure coherency between eligibility verification during unattended voting and voting from a paper ballot polling site.
4. No member of the Association shall vote for candidates in a district other than the one to which s/he belongs. Other restrictions on voting eligibility shall be listed in the By-Laws of the relevant Association legislative bodies.

1. The voter shall execute the election program on an appropriate computer platform.
2. The program shall present each section of the ballot to the voter, in the appropriate manner, as required by the Association By-Laws, the US By-Laws, the GSC By-Laws, the Special Charge of the Commission, and these Policies.
3. The program shall request an appropriate identification/password pair to verify the eligibility of the voter.
4. The program shall provide interactive access to all the material in the Elections Handbook during the voting process.

Voting through unattended computers shall end at 11:59 PM on the second day of the election, at which time all polling shall cease.

1. The results of an election shall be tabulated through the use of a computer program. The election technical staff shall be responsible for the operation, accuracy, and security of the tabulation procedure.
2. Only members of the Commission and the technical staff shall be involved in the tabulation process, or have access to the computer(s) being used for tabulation.
3. No less than 1 member of the Commission shall be present with the technical staff at all times while results are being tabulated and reported.

1. In order to be included in the final tally of ballots cast, an absentee ballot must be mailed to the Election Commission with a postmark no later than the second day of voting, or delivered in person to the Commission no later than the close of the polls on the second day of voting. The Commission shall not be responsible for absentee ballots which do not reach the Commission or are not returned in time to be tallied by virtue of delay in the postal system.
2. Any ballot incorrectly marked shall not be tallied.

1. Only write-in votes attributable to a single, eligible write-in candidate or slate shall be tallied for that candidate or slate.
2. All votes for write-in slates that have not declared their slate names in a declaration of intent before the opening of the polls must contain the names of the individual members of that slate to be attributed to that slate.

1. No individuals other than members of the Commission shall be informed of the results of any tally until all polls have been declared closed. The Commission shall, at its discretion, provide periodic information during the election as to the number of ballots cast.
2. After the polls have been declared closed, the Elections Commissioner shall make a reasonable attempt before the deadline for filing declarations of intent to contact all candidates who have a reasonable chance of being elected to office and who have not filed such a declaration.
3. Tallies for the Presidential vote shall include the primary elections, the result of the Presidential Election, and the result of the runoff election, if any. The number of ballots removed in each primary election shall be reported.
4. The final tally shall consist of a complete tally of all ballots cast.
5. The undergraduate final tally shall consist of that subset of the final tally involving issues on which members of the undergraduate population were eligible to vote.
6. The graduate final tally shall consist of that subset of the final tally involving issues on which members of the graduate population were eligible to vote.
7. No result may take effect except on the basis of the relevant final tally.