A. To be reviewed by the Funding Committee, funding and Special Fee requests shall contain the following information, in separate sections:

1. For General Fee funding requests, a signed funding agreement form, which shall contain:
   1. The name of the organization requesting funds.
   2. The name(s), email address(es), and phone number(s) of the member(s) making the request.
   3. The ASSU account number for the organization.
   4. A certification that the organization will comply will all terms and conditions for use of funds specified in the Constitution, the Association By-Laws and Policies, and the GSC By-Laws and Policies; and the allocation approved by the GSC.
2. For Special Fee requests:
   1. The name of the organization requesting the fee.
   2. The name(s), email address(es), and phone number(s) of the member(s)making the request.
   3. The ASSU account number for the organization.
3. A brief description of the group, including a list of previous major activities (if any) and an estimated percentage of its active participants that are members of the graduate population.
4. A budget, following the format of a sample provided by the Funding Committee. it shall contain:
   1. The time period for which the allocation would be effective.
   2. An itemization of all sources of funding and all expenses.
   3. A breakdown of expenses for each specific activity of the organization.
   4. Line item numbers as defined by the Students' Organizations Fund.
   5. Description of each line item as necessary.
5. Answers to the following questions:
   1. How do the activities to be funded pursue the goals of the GSO partition?
   2. From what other sources is the organization obtaining or seeking funds?
   3. (If applicable) Have the organization's previous funded and non-funded events been successful?

B. To assist organizations in the preparation of applications, the Funding Committee shall publish a guide describing the goals of the GSO partition, terms and conditions for use of funds, and all application procedures, and containing a sample application and funding agreement form.
C. Applications shall be kept on file and made available by the Financial Officer.

A. Groups applying for GSO partition funds will be notified of the time and location of all relevant meetings at least 48 hours in advance. If either the Funding Committee or the GSC fails to meet the requirement and the group is not able to send a representative to the meeting as a result, the group may, within one week, request that their application be re-evaluated at a time when a member of their organization is able to attend.
B. The Funding Committee shall consider the answers to the following questions when formulating its judgement of an application:

1. What is the target population for the organization and its activities?
2. How will the organization's activities be advertised?
3. How realistic and specific are the activities and budget figures?
4. Is the allocation a fair and efficient use of the GSO partition?
5. If applicable, have the organization's previous funded and non-funded events been successful?
6. Does the organization's activities provide sufficient value for the amount of money allocated?
7. Does the organization's activities make a unique contribution to the community?

C. The GSC has set the following policies regarding specific types of funding:

1. Courses offered for credit: Courses offered for credit in a department should, in general, be funded by that department. The GSC realizes, however, that departments are sometimes reluctant to fund a new course. Because of this, the GSC may partially fund a new course for up to two (2) academic years. After that time, it is expected that the department will take over funding the course.
2. Conferences: The GSC may help subsidize conference registrations for conferences if such a conference is significantly related to an organization's activities. This will be limited to $50 per person for up to six (6) people for conference registration.
3. Travel: The GSC has set a standard mileage rate of $0.25 per mile for up to $5 per person. For conferences, the six (6) person limit applies.
4. Space for regular group activities: The GSC understands the importance of having regular, consistent meeting space for organizations. The GSC also understands the difficulty in obtaining such space without paying for it. However, the GSC will not provide money for such space. The GSC will work with groups to help obtain space through other means, and the GSC is working with the University to help alleviate the situation.
5. Events held a significant distance from campus: Although the GSC may fund such events, there is a significant concern that these events are, by their nature, limited in appeal and scope. Thus, groups applying for such funding should be aware that this concern will weigh heavily in the funding decision.

D. The Committee shall prepare a brief recommendation to the GSC regarding each proposal. At the first GSC meeting after preparation of the recommendation, the Committee shall summarize the application and present its recommendation.

A. The Financial Manager shall notify an organization when funds become available to it.
B. The Financial Manager may, at his/her discretion, grant extensions to the ending date of an allocation to ensure that all transactions are cleared. No extension may be granted beyond the end of the fiscal year to which the allocation applies.
C. Unless otherwise specified by the GSC, title to all tangible property purchased, in whole or in part, through the use of funds from the GSGF shall vest with the ASSU, and possession shall devolve upon the ASSU in the event of the dissolution of the GSO possessing the property.
D. A GSO shall be considered to be dissolved upon the receipt of a declaration of dissolution by its membership, failure to register with the Office of Student Activities for 15 months, or after a declaration of dissolution by the GSC following reasonable efforts to contact the last known officers of the GSO. All allocations to a GSO shall end upon dissolution of that GSO.
E. Advertisements for events funded by the GSGF shall cite the GSC as a sponsor or cosponsor.
F. The maximum amount of funds from the GSGF that may be allocated to a graduate student organization in a single fiscal year is $6,000.

A. An organization receiving an allocation shall submit a followup report to the Funding Committee within two weeks of the end of the allocation. The followup report submitted by an organization shall indicate an estimate of the number of members of the graduate population participating in the funded activities, and an itemization of actual expenses made by the organization.
B. The Funding Committee may seek independent reports on the success of an organization's activities from those who attended one or more of them. The Committee may arrange to send volunteers to gather information for such a report.
C. Followup reports shall be kept on file and made available by the Financial Officer.

Equal fractions of all fees shall be collected in the Fall, Winter, and Spring Quarters. No fee shall be collected in the Summer Quarter.