ASSU Documentation

Fall 2010: Created by the 12th Undergraduate Senate.

The order of business for each meeting of the Undergraduate Senate and its constituent committees and sub-committees, except when otherwise specified, shall be as follows:

1. Call to Order
2. Roll Call
3. Approval of the Minutes of the Previous Meeting
4. Acceptance of the Orders of the Day and Action Calendar
5. Old Business
6. Open Forum
7. Report of the Executive of the Association
8. Report of the Financial Manager
9. Reports of Association Committees and Departments
10. Report of the Presiding Officer
11. Report of the Deputy Chair
12. Report of the US Committees
13. New Business
14. Final Comments
15. Adjournment

Items 7, 8, 9 and 12 shall be omitted for meetings of the committees and sub-committees of the Undergraduate Senate.

A. Explanations of Items
Reports should be made by the head of a Department or the chair of a Committee, or a member of the Department or Committee designated by the chair or head of the body. Written summaries of Oral reports shall be included in the agenda packets, if available before the meeting. The Presiding Officer shall entertain questions from the members of the Undergraduate Senate and direct them to the individual making the report after each written and/or oral report has been concluded.

Any member of the Undergraduate Senate may, at any time at least one minute after the beginning of an oral report, interrupt the speaker and call for an ending of the report and questioning. If this motion passes, then the next item of business in the Orders of the Day shall be considered. No action items shall be considered at this time, unless otherwise specifically provided for in these Rules.

All original main motions shall be considered action items. Action items shall be considered in the order presented in the Action Calendar.

For meetings of the Undergraduate Senate, in the event that the Chair of the Senate is unable to be present at a meeting of the Undergraduate Senate, the Deputy Chair of the Senate shall act as Presiding Officer. In the event that neither the Chair nor the Deputy Chair, another member of the Executive Committee shall act as Presiding Officer.

For meetings of committees and sub-committees of the Undergraduate Senate, in the event that the Chair of the committee is unable to be present at a meeting, the Deputy Chair of the Committee shall act as Presiding Officer for meetings of committees and sub-committees of the Undergraduate Senate. In the event that neither the Chair nor the Deputy Chair, the Chair of the Senate or Deputy Chair shall act as Presiding Officer.

- Call to Order
At the time the meeting is scheduled to begin, the Presiding Officer shall call the meeting to order.

- Roll Call
At each meeting, the Presiding Officer shall call the roll to determine which members of the Undergraduate Senate/committee are present and which are absent. It is the duty of any member arriving after the roll call to alert the Presiding Officer of their presence.