ug-senate:iii
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ug-senate:iii [2013/11/21 23:08] assu-editor |
ug-senate:iii [2014/07/18 11:37] (current) jfinley5 |
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| - No member of the US shall formulate a recommendation for a request from a VSO of which s/he is a member. | - No member of the US shall formulate a recommendation for a request from a VSO of which s/he is a member. | ||
| - The procedure for formulation and review of requests shall be specified in the US Funding Policies. | - The procedure for formulation and review of requests shall be specified in the US Funding Policies. | ||
| + | |||
| + | ==== E. Budget ==== | ||
| + | - A yearly budget shall be assembled for USGF expenditures and shall be presented to the US body for majority approval. | ||
| + | - The US Chair, the US Deputy Chair, the Chair of the Appropriations Committee, the US Treasurer, and the FM shall be responsible for assembling the yearly budget. | ||
| + | - This budget shall be presented no later than at the first meeting of the US during fall quarter of the senatorial term. | ||
| + | - With the exception of early discretionary funding, the US shall not appropriate any USGF funds until a budget has been passed. | ||
| + | - The USGF expenditure budget shall include: | ||
| + | - A cap on total USGF expenditures. | ||
| + | - A monthly guideline for expenditures, with requirements for monthly or quarterly presentations on the activity of the Appropriations Committee to the Senate body by the Chair of the Appropriations Committee. | ||
| + | - The US shall only exceed the established budget with 2/3 approval for each individual appropriation request. | ||
| ===== Section 2: Undergraduate Student General Fee ===== | ===== Section 2: Undergraduate Student General Fee ===== | ||
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| - Decisions of the Funding Committee are binding in all cases, subject to registration of a complaint with the Publications Director. Any Funding Committee member may file such a complaint. Means of response are at the discretion of the Publications Director. | - Decisions of the Funding Committee are binding in all cases, subject to registration of a complaint with the Publications Director. Any Funding Committee member may file such a complaint. Means of response are at the discretion of the Publications Director. | ||
| - The Funding Process | - The Funding Process | ||
| - | - Eligibility \\ Any student organization registered with the OSA and not receiving Special Fees may request funding from the ASSU Publications General Fee for the printing of any regular printed publication, the terms of which will be defined in the individual funding guidelines of the Publications Funding Committee. | + | - Eligibility \\ Any student organization registered with the OSA and not receiving Special Fees may request funding from the ASSU Publications General Fee for the printing of any //regular printed publication//, the terms of which will be defined in the individual funding guidelines of the Publications Funding Committee. |
| - Applications \\ To be reviewed, ASSU Publications funding and publications Special Fee requests shall contain the following information, in separate sections: | - Applications \\ To be reviewed, ASSU Publications funding and publications Special Fee requests shall contain the following information, in separate sections: | ||
| - For Publications General Fee funding requests: | - For Publications General Fee funding requests: | ||
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| - Applications\\ Applications shall be kept on file and made available by the ASSU Publications Director and Assistant Publications Director. | - Applications\\ Applications shall be kept on file and made available by the ASSU Publications Director and Assistant Publications Director. | ||
| - Recommendations\\ The Publications Funding Committee shall prepare a brief recommendation to the US regarding each proposal. At the first US meeting after the preparation of the recommendation, the ASSU Publications Director shall summarize the application and present the Committee's recommendations for US approval. | - Recommendations\\ The Publications Funding Committee shall prepare a brief recommendation to the US regarding each proposal. At the first US meeting after the preparation of the recommendation, the ASSU Publications Director shall summarize the application and present the Committee's recommendations for US approval. | ||
| + | - Terms and Conditions for Use of Funds | ||
| + | - Notification\\ The ASSU Publications Director shall notify a member publication when funds become available to it. | ||
| + | - Extensions\\ The US Chair may, at her/his discretion, grant extensions to the ending date of an allocation to ensure that all transactions are cleared. No extension may be granted beyond the end of the fiscal year to which the allocation applies. | ||
| + | - Reclamation\\ Unless otherwise specified by the US, title to all tangible property purchased, in whole or in part, through the use of funds from the USGF shall vest with the ASSU, and possession shall devolve upon the ASSU in the event of the dissolution of the member publication possessing the property. | ||
| + | - Dissolution\\ | ||
| + | - A member publication shall be considered to be dissolved upon the receipt of a declaration of dissolution by its membership, failure to register with the Office of Student Activities for 15 months, or after a declaration of dissolution by the US following reasonable efforts to contact the last known officers of the member publication. | ||
| + | - All allocations to a member publication shall end upon dissolution of that member publication. | ||
| + | - The allocation of facilities to a member publication shall remain fixed, as per current facilities usage, until such time as that member publication is considered to be dissolved. | ||
| + | - Co-Sponsorship\\ Member publications funded by the USGF shall cite ASSU Publications as a sponsor or co-sponsor. | ||
| + | - Maximum Limit of Appropriations\\ The maximum amount of funds from the USGF that may be allocated to an undergraduate member publication in a single fiscal year is $6,000. | ||
| + | - Verification | ||
| + | - Follow-Up Report \\ A member publication receiving an allocation shall submit a follow-up report to the ASSU Publications Director within two weeks of the end of the allocation. The follow-up report shall include copies of all issues of the member publication published during the time period for which the allocation was effective (for the purposes of the ASSU Publications archives), as well as an itemization of the actual expenses incurred by the member publication. | ||
| + | - Evaluation | ||
| + | - The US Appropriations Committee may seek independent reports regarding a member publication that has been allocated funds from the USGF. | ||
| + | - The US Appropriations Committee may recommend disciplinary actions to the US regarding member publications that have been allocated funds from the USGF as it sees fit, in order to protect the reputation and operations of member publications. | ||
| + | - File\\ Follow-up reports shall be kept on file and made available by the ASSU Publications Director and the Assistant Publications Director. | ||
ug-senate/iii.1385104081.txt.gz · Last modified: 2013/11/21 23:08 by assu-editor
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