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ug-senate:iii

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Article III: Funding

Section 1: General

A. The Usual Method for Approving Allocations

  1. Unless otherwise specified in the Constitution, the Association By-Laws, or these By-Laws, all allocations of funds shall be made by majority vote of the members of the US.
  2. Decisions involving funds must be made publicly available within one week of the US meeting at which they were made.
  3. Unless otherwise specified in the Constitution, the Association By-Laws, or these By-Laws, the members of the US may, by a majority vote, override any allocation of funds. This may only take place at the first US meeting after the minutes of the meeting at which the initial allocation occurred are made publicly available.

B. Transfer of Funds

Transfers of funds from a group's reserve account to its operating account shall be done by the Usual Method for Approving Allocations.

C. Schedule

  1. The Undergraduate Student General Fee may be disbursed on the first day of the school year in the case of early discretionary funding or within five days of approval of the request by the US for rolling allocations. All Special Fees shall be available on the first day of the school year.
  2. A portion of the USGF shall be allocated during Spring Quarter for the first few weeks of the following academic year. The remainder shall be reserved for quarterly allocations.
  3. Quarterly allocations shall be made on a rolling basis. Funds may be made available for the remainder of the current quarter, for subsequent quarters, or for the remainder of the fiscal year.

D. Funding Role and Membership of the Appropriations Committee

  1. The Appropriations Committee shall review funding and Special Fee requests from all Voluntary Student Organizations, and present a recommendation on each to the US.
  2. The Appropriations Committee shall consist of a subset of the members of the US.
  3. No member of the US shall formulate a recommendation for a request from a VSO of which s/he is a member.
  4. The procedure for formulation and review of requests shall be specified in the US Funding Policies.

Section 2: Undergraduate Student General Fee

A. General

  1. The terms “Undergraduate Student General Fee” and “USGF” shall be used to refer collectively to all General Fees paid exclusively by undergraduates.
  2. The overall budget of the USGF for the current year shall be published in quarterly installments online.
  3. Elected and appointed officers and staff members of the Association may inspect and make public the financial records of any VSO receiving funds from the USGF, except as specified in the Constitution, the Association By-Laws and Policies, or these By-Laws.

B. Partitioning of USGF

  1. The USGF shall consist of two partitions. The first shall be called the Programming and Community Service Fund, and the second shall be called the Publications Fund.
  2. The Programming and Community Service Fund shall consist of the Undergraduate Programming and Community Service fee while the Publications Fund shall consist of the Undergraduate Publications fee.

C. ASSU Publications

  1. Definitions
    1. Member Publication
      A member publication shall be defined as any VSO registered with the Office of Student Activities as a publications group that has printed an issue in at least one of the three quarters preceding the moment of consideration.
    2. Non-Funded Publication
      A non-funded member publication shall be defined as a member publication that has not received any ASSU Publications General Fee funds for at least one quarter preceding the moment in consideration, and that has printed at least one issue in that time without use of Publications General Fee monies.
  2. ASSU Publications Director
    1. Selection and Term
      1. The ASSU Publications Director shall be selected Spring Quarter by a committee chosen by the outgoing Publications Director in consultation with the outgoing US Chair, subject to approval by the incoming US.
      2. The ASSU Publications Director shall serve under the governance of the US.
    2. Duties
      1. The ASSU Publications Director shall coordinate and represent the interests of all member publications.
      2. The ASSU Publications Director shall work to develop current publications and assist new ones.
      3. The ASSU Publications Director shall chair both the ASSU Publications Board and the ASSU Publications Funding Committee.
      4. The ASSU Publications Director shall serve as a source of information through which member publications can share experiences and knowledge.
      5. The ASSU Publications Director shall serve as the chief administrator of the Publications Fund.
      6. The ASSU Publications Director shall report to the US the state of the Publications Fund.
      7. The ASSU Publications Director shall inform member publications of their Publications Fund allocation and ensure they receive their funding.
ug-senate/iii.1385100841.txt.gz · Last modified: 2013/11/21 22:14 by assu-editor