ug-senate:ii
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ug-senate:ii [2014/07/18 09:01] jfinley5 [D. Meeting Attendance Regulations] |
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| ==== D. Meeting Attendance Regulations ==== | ==== D. Meeting Attendance Regulations ==== | ||
| - In the event that any member of the US misses three meetings in a quarter, a bill for expulsion must be presented to the US at the meeting(s) following the third absence. For each absence thereafter, a bill for expulsion may be presented at the discretion of the US Chair. | - In the event that any member of the US misses three meetings in a quarter, a bill for expulsion must be presented to the US at the meeting(s) following the third absence. For each absence thereafter, a bill for expulsion may be presented at the discretion of the US Chair. | ||
| - | - Present a bill of expulsion to the US at the US meeting following the third absence from a Standing Committee meeting. | + | - Absences shall not be counted as missed meetings in the case that they are excused. |
| - | - Present a bill of reassignment to the US at the US meeting following the third absence from a Standing Committee meeting. | + | - In order for an absence to be excused, the member must report the absnece (or planned absence) to the Chair of the ASSU Undergraduate Senate. |
| - | - Present a bill of censure to the US at the US meeting following the third absence from a Standing Committee meeting. | + | - Valid grounds for an excused absence include, but are not limited to, medical circumstances, death in the family, military training leave, voting, jury duty, and religious exemptions. |
| - | - Take no action against the delinquent member of the Committee. | + | - Guidelines for such circumstances shall be in accord with Stanford University's Staff Personal Policies and student policies. |
| - In the event that any member of the US misses more than 50% of the duration of a scheduled US meeting, this non-attendance shall be counted as one absence. The Deputy Chair of the US will determine the non-attendance at the completion of each US meeting. | - In the event that any member of the US misses more than 50% of the duration of a scheduled US meeting, this non-attendance shall be counted as one absence. The Deputy Chair of the US will determine the non-attendance at the completion of each US meeting. | ||
| - In the event that any member of the US misses three scheduled meetings of a Standing Committee in a quarter of which s/he is a member, the Chair of the Committee shall inform the Standing Committee at the meeting of the third absence, at which point the majority of the Standing Committee present and voting may opt to: | - In the event that any member of the US misses three scheduled meetings of a Standing Committee in a quarter of which s/he is a member, the Chair of the Committee shall inform the Standing Committee at the meeting of the third absence, at which point the majority of the Standing Committee present and voting may opt to: | ||
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| - Present a bill of censure to the US at the US meeting following the third absence from a Standing Committee meeting. | - Present a bill of censure to the US at the US meeting following the third absence from a Standing Committee meeting. | ||
| - Take no action against the delinquent member of the Committee. | - Take no action against the delinquent member of the Committee. | ||
| + | - Senators shall remain on campus for the duration of their term with the exception of official university breaks, brief trips, and study abroad programs, provided all of the following conditions are met: | ||
| + | - All Senators must be on campus for the first quarter of their term (the Spring Quarter in which they were elected). | ||
| + | - First-term Senators may only participate in study abroad programs during the final quarter of their term (the Spring Quarter in which the succeeding Senate is elected). | ||
| + | - Returning Senators, defined as those who have already served a full term on the Undergraduate Senate, may participate in a Study Abroad Program any quarter (pursuant to clause A). | ||
| + | - No Senator may be off-campus for more than one quarter of their term. | ||
| + | - A Senator wishing to participate in a Study Abroad program may submit an application to the Chair, detailing the program they have been accepted into and how they will fulfill their obligations to the ASSU while abroad. | ||
| + | - No more than three (3) Senators may be abroad during any one quarter. | ||
| + | - No later than Week Six (6) of the quarter prior, the Senate Chair must introduce a bill including their selections for the available off-campus slots for the following quarter. - | ||
| + | - The Chair shall grant priority for available off-campus slots by seniority (according to status with the University Registrar) and to those Senators who have not previously participated in a Stanford Study Abroad Program. | ||
| + | - The Undergraduate Senate may overrule the selections or non-selections of the Chair with a majority vote. | ||
| + | - Officers and committee chairs relinquish their position upon accepting the Chair's nomination to study abroad, and must be replaced by another Senator. | ||
| + | - While a Senator is abroad, they must meet the Meeting Attendance Regulations (Article II, Section 1, Subsection D) by appointing a proxy to represent them during the quarter they are off-campus. | ||
| + | - A Proxy Senator must be an ex-officio member of the Undergraduate Senate, and shall be nominated by the Senator going abroad in their application to the Chair, then confirmed by a majority vote of the Senate. | ||
| + | - Proxy Senators may not serve in officer positions, or as the chair of US committees. | ||
| + | - A Senator shall automatically be expelled from the US if breach of on-campus status, without meeting conditions A-M, is confirmed. | ||
| + | - Senators taking a leave of absence shall automatically be expelled from the US if breach of on-campus status, without meeting conditions A-M, is confirmed. | ||
| + | - Determinations of Senators' on-campus status pursuant to clauses (4) and (5) shall be made at the discretion of the Senate. | ||
| - Other grounds for removal shall remain at the discretion of the US and a bill for expulsion may be presented. | - Other grounds for removal shall remain at the discretion of the US and a bill for expulsion may be presented. | ||
| - A //bill of reassignment// shall be defined as a bill that intends to alter the membership of a Standing Committee by a 2/3 vote, as stated in Article II, Section 3, Subsection J.2.c of the Constitution. | - A //bill of reassignment// shall be defined as a bill that intends to alter the membership of a Standing Committee by a 2/3 vote, as stated in Article II, Section 3, Subsection J.2.c of the Constitution. | ||
| + | ==== E. Salaries ==== | ||
| + | - The use of salaries to pay officers of the US shall require a 2/3 vote that shall be independent of a confirmation vote (except for those salaries explicitly outlined in these by-laws). | ||
| + | - Salaries shall be paid out on a quarterly basis (with one third of the salary paid each quarter) | ||
| + | - A salary shall not be paid out if an officer does not attend at least 90% of required meetings (as defined by these By-Laws) in a timely fashion. Excused absences shall not count toward the requirement. Members of the US shall individually determine what constitutes timely and excused. | ||
| + | - At the beginning of winter quarter, the US must vote to reauthorize the payment of the full extent of the salaries included in the operating budget. Such a reauthorization shall require majority approval. | ||
| + | - The following shall not be paid positions: Treasurer, Parliamentarian, Chairs of all US Committees with the exception of Appropriations. | ||
| ===== Section 2: Officers ===== | ===== Section 2: Officers ===== | ||
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| - Complete records of all actions taken by a US Committee during committee meetings shall be made available to the US. | - Complete records of all actions taken by a US Committee during committee meetings shall be made available to the US. | ||
| - Special joint meetings of two or more US Committees may be called by the Chairs of the concerned committees, or upon the request of two members of the US. | - Special joint meetings of two or more US Committees may be called by the Chairs of the concerned committees, or upon the request of two members of the US. | ||
| + | - Quorum | ||
| + | - The presence of 1/2 of all voting members of a particular US Committee at their US Committee meeting shall constitute quorum to conduct business. | ||
| + | - 1/2 of all voting members of the particular US Committee shall constitute quorum for recommendations to the UG Senate. | ||
| ==== C. Powers and Composition of US Committees ==== | ==== C. Powers and Composition of US Committees ==== | ||
| - Except as otherwise noted in the Constitution, these By-Laws, or Acts of the US, all substantive actions of a US Committees shall take the form of recommendations to the US. | - Except as otherwise noted in the Constitution, these By-Laws, or Acts of the US, all substantive actions of a US Committees shall take the form of recommendations to the US. | ||
| - | - Each US Committee shall choose a Chair from among the members of the US on the Committee. | + | - Each US Committee may choose a Chair from among the members of the US on the Committee. |
| - If a committee chooses to do so, depending on the responsibilities that cannot be fulfilled by one chair, it may choose to appoint a deputy chair. | - If a committee chooses to do so, depending on the responsibilities that cannot be fulfilled by one chair, it may choose to appoint a deputy chair. | ||
| - The Deputy chair must be chosen from among members of the committee excluding the committee chair. | - The Deputy chair must be chosen from among members of the committee excluding the committee chair. | ||
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| ==== D. US Committees ==== | ==== D. US Committees ==== | ||
| - | - Student Life, Housing, and Education | + | - Academic Affairs |
| - | - Shall review all matters pertaining to undergraduate University residences and issues dealing with residential education. | + | |
| - | - Shall review all matters that concern ASSU programming. | + | |
| - Shall review all matters pertaining to undergraduate education and requirements. | - Shall review all matters pertaining to undergraduate education and requirements. | ||
| - Shall review matters pertaining to undergraduate research policies and activities. | - Shall review matters pertaining to undergraduate research policies and activities. | ||
| Line 153: | Line 177: | ||
| - Shall publish and disperse a regular newsletter about the US. | - Shall publish and disperse a regular newsletter about the US. | ||
| - Shall organize outreach efforts to educate students on pertinent issues. | - Shall organize outreach efforts to educate students on pertinent issues. | ||
| + | - Student Life | ||
| + | - Shall oversee and review US special committees that pursue issues-based goals that align with the following: | ||
| + | - All matters pertaining to undergraduate University residences and issues dealing with residential education | ||
| + | - All matters that concern ASSU programming | ||
| + | - Shall serve as contacts for the student body for any issues pertaining to student life on campus. | ||
| + | - Shall consist of no more than two (2) Undergraduate Senate members. | ||
| ==== E. Special US Committees ==== | ==== E. Special US Committees ==== | ||
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| - A majority vote of the US may overrule the Parent Committee’s method of selecting or removing a Subcommittee Chair, should the Parent Committee opt to create a Subcommittee Chair. The US shall then mandate another method of selecting or removing a Subcommittee Chair. | - A majority vote of the US may overrule the Parent Committee’s method of selecting or removing a Subcommittee Chair, should the Parent Committee opt to create a Subcommittee Chair. The US shall then mandate another method of selecting or removing a Subcommittee Chair. | ||
| - A lack of action on the part of the US with regard to the formation or abolition of the Subcommittee shall be construed as permitting the Parent Committee’s action with regard to the Subcommittee to stand. | - A lack of action on the part of the US with regard to the formation or abolition of the Subcommittee shall be construed as permitting the Parent Committee’s action with regard to the Subcommittee to stand. | ||
| + | |||
| + | ===== Section 5: Senate Associates ===== | ||
| + | |||
| + | ==== A. Membership ==== | ||
| + | - A Senate Associate is a non-elected, ex-officio member of the Undergraduate Senate. | ||
| + | - Membership is determined by participation in the Leadership Development Program, which is run by the Deputy Chair of the Senate, or by a person the Chair of the Senate appoints, henceforth referred to as //"Administrator of the LDP"// | ||
| + | |||
| + | ==== B. Meetings ==== | ||
| + | - Associates shall work with Senators either in committee or on an individual basis at the discretion of the Administrator of the LDP. Associates shall assist Senators on projects or research. | ||
| + | - Meetings for the Senate Associates shall include weekly Leadership Development Program meetings, shall shall be run by the Administrator of the LDP. This will include a check-in on current projects and assignments given to Associates by Senators. This may also include guest speakers from within the University, at the discretion/interest of the Administrator of the LDP and the Associates. | ||
| + | - Attendance at general Senate meetings is not required, but may be required on a case-by-case basis, at the discretion of the Administrator of the LDP. | ||
| + | |||
| + | ==== C. Powers of the Administrator of the LDP ==== | ||
| + | - The Administrator of the LDP may admit as many associates into the LDP as they see fit. | ||
| + | - They may assign associates to either committees and/or individual Senators at their discretion. | ||
| + | - They must take into account of other Senators' requests. | ||
| + | - Associates may serve on multiple committees. | ||
| + | - After a set number of unexcused absences, the Administrator of the LDP may remove Associates from the Leadership Development Program. This must be approved by a majority vote of the Senate, and the Administrator of the LDP must present a bill detailing the reasons for the Associate's removal. | ||
| + | - The administrator of the LDP may be removed or reassigned by a 2/3 vote of the Undergraduate Senate. | ||
ug-senate/ii.1405699309.txt.gz · Last modified: 2014/07/18 09:01 by jfinley5
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