Senators shall remain on campus for the duration of their term with the exception of official university breaks, brief trips, and study abroad programs, provided all of the following conditions are met:
All Senators must be on campus for the first quarter of their term (the Spring Quarter in which they were elected).
First-term Senators may only participate in study abroad programs during the final quarter of their term (the Spring Quarter in which the succeeding Senate is elected).
Returning Senators, defined as those who have already served a full term on the Undergraduate Senate, may participate in a Study Abroad Program any quarter (pursuant to clause A).
No Senator may be off-campus for more than one quarter of their term.
A Senator wishing to participate in a Study Abroad program may submit an application to the Chair, detailing the program they have been accepted into and how they will fulfill their obligations to the ASSU while abroad.
No more than three (3) Senators may be abroad during any one quarter.
No later than Week Six (6) of the quarter prior, the Senate Chair must introduce a bill including their selections for the available off-campus slots for the following quarter. -
The Chair shall grant priority for available off-campus slots by seniority (according to status with the University Registrar) and to those Senators who have not previously participated in a Stanford Study Abroad Program.
The Undergraduate Senate may overrule the selections or non-selections of the Chair with a majority vote.
Officers and committee chairs relinquish their position upon accepting the Chair's nomination to study abroad, and must be replaced by another Senator.
While a Senator is abroad, they must meet the Meeting Attendance Regulations (Article II, Section 1, Subsection D) by appointing a proxy to represent them during the quarter they are off-campus.
A Proxy Senator must be an ex-officio member of the Undergraduate Senate, and shall be nominated by the Senator going abroad in their application to the Chair, then confirmed by a majority vote of the Senate.
Proxy Senators may not serve in officer positions, or as the chair of US committees.
A Senator shall automatically be expelled from the US if breach of on-campus status, without meeting conditions A-M, is confirmed.